POLICY GOVERNING CONDUCT AT ATHLETIC CONTESTS

POLICY GOVERNING CONDUCT AT ATHLETIC CONTESTS

The following policies shall govern student athlete behavior and crowd control during athletics contests at Lock Haven University.

Policy on Student Athlete Behavior:

Student athletes competing in athletics at Lock Haven University shall be subject to all policies and regulations of the University, National Collegiate Athletic Association (NCAA), Conference affiliations (PSAC, A-10, EWL), the City of Lock Haven and the Commonwealth of Pennsylvania, as they pertain to conduct.

Athletics administrators, coaches and student athletes have the responsibility to model appropriate sportsmanlike behavior before, during and after intercollegiate athletic competitions.

If an athletics administrator, coach or student athlete violates any policy or regulation of the University, National Collegiate Athletic Association (NCAA), Conference affiliation (PSAC, A-10, EWL), the City of Lock Haven or the Commonwealth of Pennsylvania, they may be subject to disciplinary action.

In any and all situations, the University reserves the right to take disciplinary action in accordance with the University's Student Rights and Responsibilities procedures.

Crowd Control Procedures:

Individuals attending athletic events at Lock Haven University shall be subject to all policies and regulations of the University, National Collegiate Athletic Association (NCAA), Conference affiliation (PSAC, A-10, EWL), the City of Lock Haven and the Commonwealth of Pennsylvania, as they pertain to personal conduct.

Coaches, officials, athletics administrators and Public Safety officers shall take all precautions to prevent altercations and/or acts of disorderly behavior.

Coaches shall be responsible for the conduct of their teams. Athletics administrators shall make public address announcements or undertake preliminary intervention, as necessary, to prevent incidents from occurring. Public Safety officers and athletics administrators shall enforce all crowd control procedures.

Public Safety officers in attendance at home events in all sports shall position themselves in an area visible to players and spectators.

Public Safety officers shall anticipate problems and move to prevent them. They shall respond to specific requests from officials and/or athletics administrators.

The number of officers present at events shall be determined jointly by Public Safety and athletics administrators.

At the end of contests, and at halftime of contests, Public Safety officers shall ensure the safe transit of officials and visiting team(s) from the competition area to the locker room area. In the event that Public Safety officers are not in attendance, athletic administration will escort officials.

POLICY STATEMENT FOR A DRUG-FREE WORK PLACE

As required by the Federal "Drug-Free Work Place Act of 1988," P.L. 100-690, 120 STAT 4304 et seq, the Lock Haven University of the State System of Higher Education, Commonwealth of Pennsylvania, hereby declares as its policy that the unlawful manufacture, distribution, dispensation, possession or use of a controlled substance is prohibited at any work place under the authority of the Board of Governors. Any employee violating the policy will be referred to the Commonwealth's employee assistance program and/or disciplined, in an appropriate manner, up to and including termination. Discipline, when appropriate, shall be taken under relevant provisions of collective bargaining agreements, Civil Service Policy or the System's Merit Principle Policy

LOCK HAVEN UNIVERSITY'S COMMITMENT TO BEING DRUG-FREE

The University has adopted the following statement as a part of the Network of Drug-Free Colleges and Universities.

Membership Guidelines. American society is harmed in many ways by alcohol abuse and drug use — decreased productivity, serious health problems, breakdown of the family structure, and strained societal resources. Problems of abuse have a pervasive impact upon many segments of society — all socio-economic groups, all age levels, and even the unborn. Education and learning are especially impaired by alcohol abuse and drug use. Abuse among college students inhibits their educational development and is a growing concern among our nation’s institutions of higher education. Recent national and campus surveys indicate that alcohol abuse is more prevalent than drug abuse and that institutions increasingly are requesting community support and mounting cooperative efforts to enforce their policies. The Network to Promote Drug-Free Colleges and Universities seeks the participation of colleges and universities who have made a solid commitment throughout their institution to:

  • Establish and enforce clear policies that promote an educational environment free from the abuse of alcohol and other drugs.
  • Educate members of the campus community for the purpose of preventing alcohol and other drug abuse, as well as educate them about the use of legal drugs in ways that are not harmful to self or others.
  • Create an environment that promotes and reinforces healthy, responsible living; respect for community and campus standards and regulations; the individual’s responsibility within the community; and the intellectual, social, emotional, spiritual or ethical, and physical well-being of its community members.
  • Provide for a reasonable level of care for alcohol and drug abusers through counseling, treatment, and referral.
Standards. The Standards for the Network to Promote Drug-Free College and Universities define criteria for institutional membership in the Network. The Standards are organized within the four areas of Policy, Education, Enforcement, and Assessment.

A. Policy

Network members shall...

  1. Promulgate policy, consistent with applicable federal, state and local laws, using such means as the student and faculty handbooks, orientation programs, letters to students and parents, residence hall meetings, and faculty and employee meetings.
  2. Development policy which addresses both individual behavior and group activities.
  3. Define the jurisdiction of the policy carefully to guarantee the inclusion of all campus property. Apply campusbased standards to other events controlled by the institution.
  4. Stipulate guidelines on marketing and hosting for events involving students, faculty, staff, and alumni at which alcoholic beverages are present.
  5. State institutional commitment to the education and development of students, faculty, and staff regarding alcohol and other drug use.

B. Education Programs

Network members shall...

  1. Provide a system of accurate, current information exchange on the health risks and symptoms of alcohol and other drug use for students, faculty, and staff.
  2. Promote and support alcohol-free institutional activity programming.
  3. Provide, with peer involvement, a system of intervention and referral services for students, faculty and staff.
  4. Establish collaborative relationships between community groups and agencies and the institution for alcohol- and drug-related education, treatment, and referral.
  5. Provide training programs for students, faculty, and staff to enable them to detect problems of alcohol abuse and drug use and to refer persons with these problems to appropriate assistance.
  6. Include alcohol and other drug information for students and their family members in student orientation programs. The abuse of prescription and over-the-counter drugs should also be addressed.
  7. Support and encourage faculty in incorporating alcohol and other drug education into the curriculum, where appropriate.
  8. Develop a coordinated effort across campus for alcohol and other drug related education, treatment, and referral.

C. Enforcement

Network members shall...

  1. Publicize all alcohol and other drug policies.
  2. Consistently enforce alcohol and other drug policies.
  3. Exercise appropriate disciplinary actions for alcohol and/or other drug policy violations.
  4. Establish disciplinary sanctions for the illegal sale or distribution of drugs; minimum sanctions normally would include separation from the institution and referral for prosecution.

D. Assessment

Network members shall...

  1. Assess the institutional environment as an underlying cause of drug abuse.
  2. Assess campus awareness, attitudes, and behaviors regarding the abuse of alcohol and other drugs and employ results in program development.
  3. Collect and use alcohol and drug-related information from police or security reports to guide program development.
  4. Collect and use summary data regarding health and counseling client information to guide program development.
  5. Collect summary data regarding alcohol- and drug-related disciplinary actions and use it to guide program development.

FAMILY EDUCATIONAL RIGHTS & PRIVACY ACT (FERPA)

The Family Educational Rights and Privacy Act (FERPA) (20 U.S.C. § 1232g; 34 CFR Part 99) is a federal law that protects the privacy of student education records. The law applies to all schools that receive funds under an applicable program of the U.S. Department of Education.
FERPA gives parents certain rights with respect to their children’s education records. When a student reaches the age of 18 or attends a school beyond the high school level, these rights transfer to the student.

  • Students have the right to inspect and review their education records maintained by the school. Schools are not required to provide copies of records unless, for reasons such as great distance, it is impossible for students to review the records. Schools may charge a fee for copies.
  • Students have the right to request that a school correct records which they believe to be inaccurate or misleading. If the school decides not to amend the record, the student then has the right to a formal hearing. After the hearing, if the school still decides not to amend the record, the student has the right to place a statement with the record setting forth his or her view about the contested information.
  • Generally, schools must have written permission from the student in order to release any information from a student’s education record.


However, FERPA allows schools to disclose those records, without consent, to the following parties or under the following conditions (34 CFR § 99.31):
  • School officials with legitimate educational interest;
  • Other schools to which a student is transferring;
  • Specified officials for audit or evaluation purposes;
  • Appropriate parties in connection with financial aid to a student;
  • Organizations conducting certain studies for or on behalf of the school;
  • Accrediting organizations;
  • To comply with a judicial order or lawfully issued subpoena;
  • Appropriate officials in cases of health and safety emergencies; and
  • State and local authorities, within a juvenile justice system, pursuant to specific State law.


Schools may (schools are not required to disclose, given the situation) disclose, without consent, “directory” information such as a student’s name, address, telephone number, date and place of birth, honors and awards, and dates of attendance.
A student may request that any or all of this information not be made publicly available by request to the Office of the Vice President for Student Affairs or to the Registrar’s Office. However, schools must tell students about directory information and allow parents and eligible students a reasonable amount of time to request that the school not disclose directory information about them.
Directory of information at LHU includes:
  • Name
  • Local/permanent/university email address/telephone numbers
  • Major field of study
  • Participation in officially recognized activities/sports
  • Weight/height of members of athletic teams
  • Dates of attendance
  • Degree and awards received and dates of receipt
  • Academic awards received, including but not limited to Dean’s List
  • Most recent previous educational institution attended
  • Academic level
  • Enrollment status (full- or part- time)
  • Classification
  • Receipt or non-receipt of a degree


Source: www.ed.gov/policy/gen/guid/fpco/ferpa/index.html Additional Information:
Family Policy Compliance Office
U.S. Department of Education
400 Maryland Ave, SW, Washington, DC 20202-5901

Lock Haven University Contact:
Ms. Jill R. Mitchley, Registrar
Ulmer Hall 224,
Lock Haven PA 17745 570-484-2526
​​​​​​​jmitchle@lockhaven.edu

UNIVERSITY ANTI-HAZING POLICY

The educational goals of Lock Haven University strive to establish a belief that all individuals and groups have certain responsibilities to enhance the overall development of all students and to ensure their rights as members of the University community.
University policy therefore support organizations which are nurtured in an atmosphere of social and moral responsibility, respect for its members, and loyalty to the principles of higher education.

I. Definition. Hazing is defined as, but not limited to, any brutality of a physical nature or any activity which would subject an individual to extreme mental stress. Hazing includes any willful destruction or removal of public or private property and any activities which interfere with the educational goals of Lock Haven University. For purposes of this definition, any activity as described, upon which the initiation, admission into, affiliation with or continued membership in an organization is directly or indirectly conditioned, shall be presumed to be “forced” activity, in spite of the willingness of an individual to participate in such activity. This policy shall include all acts constituted as hazing on or off the University campus and in compliance with PA Act 175 and any other additionally enacted legislation.
PA ACT 175
Pennsylvania Act 175 of 1986 prohibits fraternities, sororities, and other student organizations from hazing applicants for membership or from hazing persons who are already members to maintain their memberships in organizations. An organization and its members are engaged in hazing if it engages in any activity, for purposes of initiation or continuing membership, which recklessly or intentionally endangers the physical or mental health of a student. This means any potential dangerous forced physical activity; any activity which could cause a student to suffer extreme mental stress, as well as any other form of forced activity potentially harmful to the mental health of dignity of a student.
Hazing activities include, but are not limited to: whipping, beating, forced calisthenics, exposure to elements, forced consumption of food, liquor, drugs (legal or illegal) or any other substance, sleep deprivation, forced exclusion from social contact, conduct which could result in extreme embarrassment, nudity, coerced sexual activity, confinement, physical restraint, or mental harassment.
An organization and its student members are also engaged in hazing if pledging, initiation or continuing membership activities cause the willful destruction of or removal of public property.
Act 175 provides that no student can consent to being hazed. Any activity falling within the definition of hazing activities is considered to be forced activity, subjecting the organization and its members to the full range of penalties.
Any organization found to have engaged in hazing may have its official recognition revoked. Any student who participates in hazing may be fined, suspended, or dismissed from the University via the University Judicial System. Hazing is also a criminal penalty, and students are subjected to arrest and prosecution under the Pennsylvania Crime Code. Conviction may result in a term of one year in addition to any other applicable penalty under the Pennsylvania Crime Code.
A. Physical Hazing

  • whipping, beating, paddling, branding, tattooing
  • forced calisthenics
  • exposure to the elements
  • physical shocks
  • forced consumption of any food, liquor, drug or other substance
  • any other forced physical activity which could adversely affect the physical health and safety of the individual
B. Mental Hazing
  • sleep deprivation (all new member or associate activities must cease prior to midnight, and must not begin any earlier than 8:00 a.m. Overnight activities are prohibited.)
  • forced exclusion from social contact
  • forced conduct which could result in extreme embarrassment, harassment or ridicule
  • kidnapping
  • wearing apparel which is conspicuous and not normally in good taste or morally degrading
  • humiliating games or activities
  • any other forced activity which could adversely affect the mental health or dignity of the individual
II. Enforcement and Sanctions
A.     All University organizations, their members and prospective members will be held responsible for ensuring the enforcement of this policy. It is understood that appropriate disciplinary action will be taken against those who choose to violate the provisions of this policy.
B.     In the case of an individual or organization which authorizes hazing in blatant disregard for this policy, penalties will be imposed as follows:
1 Individual(s):
  • community or University projects
  • disciplinary probation
  • University suspension
  • dismissal from the University


2 Organization:
  • community or University projects
  • disciplinary probation
  • deprivation of pledge class
  • suspension of use of University facilities
  • suspension of University recognition
  • revocation of University recognition


3 Any combination of the above sanctions may be imposed.
C. All penalties imposed under the authority of this policy shall be in addition to any penalty imposed for violation of Section III or any of the criminal laws of Pennsylvania or for violation of any other institutional disciplinary action to which the violator may be subject.

INFORMATION TECHNOLOGY ACCEPTABLE USE POLICY

Purpose: This policy addresses the use of information technology resources (IT resources) at Lock Haven University of Pennsylvania (“the university”). IT resources are intended to support the university’s instructional, research, and administrative operations.
Scope: This policy applies to all users of IT resources owned or operated by Lock Haven University of Pennsylvania. Users include students, faculty, staff, contractors, and guest users of computer network resources, equipment or connecting resources. Use of the university’s IT resources signifies agreement to comply with this policy.
Objective: The objective of this policy is to create a framework to ensure that IT resources are used in an appropriate fashion, and support the university’s mission and institutional goals.
Policy: Use of the university’s IT resources is a privilege and signifies agreement to comply with this policy. Users are expected to act responsibly, and follow the university’s policies and any applicable laws related to the use of IT resources. This policy provides regulations to assure IT resources are allocated effectively.
While the university recognizes the role of privacy in an institution of higher learning, and will endeavor to honor that ideal, there should be no expectation of privacy of information stored on or sent through university-owned IT resources, except as required by law. For example, the university may be required to provide information stored in IT resources to someone other than the user as a result of court order, investigatory process, or in response to a request authorized under Pennsylvania’s Right-to-Know statute (65 P.S. §67.101 et seq.). Information stored by the University may also be viewed by technical staff working to resolve technical issues.
Definitions: Information Technology (IT) resources include, but are not limited to, all university owned or operated hardware, software, computing equipment, systems, networks, programs, personal data assistants, cellular phones, fax, telephone, storage devices, cable television, input/output, connecting devices via either a physical or wireless connection regardless of the ownership of the device connected to the network, and any electronic device issued by the university. IT resources include all electronic media, voice, video conferencing and video networks, electronic mail, and related mediums such as blogs, wikis, websites, and electronic records stored on servers and systems.
Responsibilities:
A. Responsibilities of Users of IT Resources

  1. Respect the intellectual property of authors, contributors, and publishers in all media.
  2. Protect user account identification, password information, and all system(s) access from unauthorized use. Every user is accountable for all activities done via their account. 
  3. Report lost or stolen devices, especially devices that contain private or university information to the IT Department within 24 hours of discovery of the loss.
  4. Adhere to the terms of software licenses and other contracts. Persons loading software on any university computer must adhere to all licensing requirements for the software. Except where allowed by university site licenses, the copying of university licensed software for personal use is a violation of this policy.
  5. Comply with federal, state, and local laws, relevant university personal conduct regulations, and the terms and conditions of applicable collective bargaining agreements. Applicable laws include, but are not limited to, those regulating copyright infringement, copyright fair use, libel, slander, and harassment.
  6. Become acquainted with laws, licensing, contracts, and university policies and regulations applicable to the appropriate use of IT resources. Users are expected to use good judgment and exercise civility at all times when utilizing IT resources, and respect the large, diverse community utilizing these resources in a shared manner.
  7. Understand the appropriate use of assigned IT resources, including the computer, network address or port, software, and hardware.
  8. University business conducted by e-mail will be via the University’s mail server accessed by the @lockhaven.edu account assigned to the individual by the IT Department. Electronic mail should never be considered an appropriate tool for confidential communication and any content should adhere to the responsibilities put forth in this policy. Messages can be forwarded or printed, and some users permit others to review their e-mail accounts. Message content can be revealed as part of legal proceedings. Finally, messages are sometimes not successfully delivered due to a technical issue requiring authorized IT personnel to review message content as part of the troubleshooting process.


B. Prohibited Uses of IT Resources
  1. Providing false or misleading information to obtain or use a university computing account or other IT resources.
  2. Unauthorized use of another user’s account and attempting to capture or guess passwords of another user.
  3. Attempting to gain or gaining unauthorized access to IT resources, files of another user, restricted portions of the network, an operating system, security software, or other administrative applications and databases without authorization by the system owner or administrator.
  4. No servers, switches, routers, hubs, wireless hubs, or any other multi-host connection devices are permitted to be operated by any user without express written permission of the IT Department.
  5. Performing any act(s) that interfere with the normal operation, proper functioning, security mechanisms or integrity of IT resources.
  6. Use of IT resources to transmit abusive, threatening, or harassing material, chain letters, spam, or other communications prohibited by law.
  7. Copyright infringement, including illegal sharing of video, audio, software or data.
  8. Excessive use that overburdens or degrades the performance of IT resources to the exclusion of other users. This includes activities which unfairly deprive other users of access to IT resources or which impose a burden on the university. Users must be considerate when utilizing IT resources. The University reserves the right to set limits on a user through quotas, time limits, and/or other mechanisms.
  9. Intentionally or knowingly installing, executing, or providing to another, a program or file, on any of the IT resources that could result in the damage to any file, system, or network. This includes, but is not limited to computer viruses, Trojan horses, worms, spyware or other malicious programs or files.
  10.  Excessive or prohibited personal use by employees.
  11. Use of the university IT resources for personal profit, commercial reasons, non-university fundraising, political campaigns or any illegal purpose. a. The prohibition against using university information technology resources for personal profit does not apply to: a. Scholarly activities, including the writing of textbooks or preparation of other teaching material by faculty members; or b. Other activities that relate to the faculty member’s professional development. c. Other activities as approved by the University President 1
  12. Non-authorized solicitations on behalf of individuals, groups, or organizations are prohibited. 
Procedures:
  1. Violations of this policy will be reported to appropriate levels of administrative oversight, depending on the statutes and policies violated. Suspected violations of federal and state statutes and local ordinances shall be reported to the Director of Public Safety (chief of campus police) for official action.
  2. Non-statutory violations of the Acceptable Use Policy, such as “excessive use,” may be reported to the Chief Information Officer, the Director of Human Resources, the Dean of Student Affairs and/or the Director of Public Safety (chief of campus police).
  3. A university employee or student who violates this policy risks a range of sanctions imposed by relevant university disciplinary processes, including denial of access to any or all IT resources. He or she also risks referral for prosecution under applicable local, state or federal laws.
  4. The University reserves the right to take immediate action in disabling accounts and/or blocking network access in the event the usage policy is violated and the offending action is detrimental to other users or IT resources.
  5. The University President’s Senior Staff – via the Information Technology Department – is responsible for recommending the university’s Acceptable Use Policy. Questions regarding the applicability, violation of the policy or appropriate access to information should be referred to the Chief Information Officer.


The Complete Policy is located at the following: http://www.lockhaven.edu/About/documents/IT%20Policy.pdf.

SMOKING AND TOBACCO POLICY STATEMENT

Purpose and Background: Lock Haven University recognizes that smoking and tobacco present a health and safety hazard which can have serious consequences for the University Community and the safety of Lock Haven University property.
Definition: For the purposes of this policy, “smoking and tobacco” shall mean all uses of tobacco, including cigars, cigarettes, pipes, and smokeless tobacco.
Policy: It is the policy of Lock Haven University to recognize the preferences of both non-users and users of tobacco as they affect the use of University buildings and facilities. When these preferences conflict, faculty, staff, and students will endeavor to find a satisfactory compromise.
Tobacco-Prohibited Areas

  • All academic and residence halls are totally smoke-free buildings.
  • University vehicles used to travel excluding vehicles permanently assigned to the Maintenance Department;
  • Common gathering areas include but are not limited to: classrooms, dining rooms locker rooms, gymnasiums, auditoriums, residence hall lounges, reception areas, all athletic spectator seating, and the PUB Snack Bar.
  • Any area in which a fire or safety hazard exists.
Compliance: The success of this policy will depend upon the thoughtfulness, consideration and good will of all members of the Lock Haven University Community

LHU WEATHER DELAYS AND CANCELLATIONS

Emergency and Inclement Weather Information Information about school delays, closings, and emergencies is available in a variety of ways:

  • On the web: The LHU website main and Clearfield campus homepages will be the first place to provide weatherrelated and emergency information. Those pages will relay specific details related to delays, closings, or emergencies.
  • Social Media: The LHU official Twitter and Facebook accounts will provide weather updates as they are announced to reflect what is published on the LHU website.
    Twitter - https://twitter.com/LockHavenUniv
    Facebook - https://www.facebook.com/LockHavenUniv/
  • LHU Campus Emergency Text Message: The LHU campus provides an emergency text message service through its e2Campus Emergency Response System. This is a voluntary enrollment campus-wide service that sends text messages and university homepage updates in the event of a campus delay, closing or emergency. To enroll, you must use your LHU Domain1\username and email login.
  • Radio and Television: Announcements related to the LHU Clearfield Campus community are generated from its campus and announced to the Clearfield media. However, the general information line and both university website homepages will carry announcements concerning both campuses. Generally, campus announcements will be made to the area media listed below:
    Television:WBRE NBC TV Ch. 28 WYOU CBS TV Ch. 22 WNEP ABC TV Ch. 16 WTAJ CBS TV Ch. 10
    Radio:Clinton County WBPZ AM, 1230/ WSQV FM, 92.1, Lock Haven WQBR FM, 99.9 and 92.7, Avis WZYY FM, 106.9, Renovo State College WPSU FM, 90.1, 91.5, State College - WMAJ AM, 1450/WBHV FM, 103.1/WFGY FM, 94.5, State College WRSC AM, 1390/ WQWK FM, 97.1/WNCL FM, 107.9, State College Williamsport WBZD FM, 93.3/ WZXR FM, 99.3/WILQ FM, 105.1, Williamsport

LOCK HAVEN UNIVERSITY STATEMENT OF STUDENT RIGHTS AND RESPONSIBILITIES

Preamble: An academic community exists for the communication of knowledge and for the development of creativity and critical judgment in a sustained and independent search for truth. Lock Haven University supports the transmission of knowledge, the pursuit of truth, the development of students and the general well-being of society. Free inquiry and free expression are indispensable to the attainment of these goals.
As a member of the University’s community, students are encouraged to demonstrate critical judgment and to engage in activities that respect the rights and privileges of the individual and others. Academic freedom is essential to the functioning of this community of scholars.
Freedom to teach and freedom to learn are inseparable facets of academic pursuits. The freedom to learn depends upon appropriate opportunities and conditions in the classroom, on the campus and in a community at large. The responsibility to secure and respect general conditions conducive to learning is shared by all members of the University community.
The goal of this University is to govern its members by fair and unobstructed measures of desired conduct. The governance includes activities students participate in through their academic work as well as their social activities. Behavior that deviates from these measures will be dealt with in accordance with the procedures that apply to this community and its standards.
Student Rights and Responsibilities Article I. No student shall be denied any educational or social opportunity because of race, religion, gender, creed, color, or national origin.
Article II. No full-time student shall be denied the right to vote for student government officials or in referendums affecting him/her with a validated university identification card.
Article III. Any student or student organization shall have the right of free expression (for example, personal physical appearance, publications and speech), so long as it does not conflict with the Constitution of the United States or federal and state law.
Article IV. Any student or student organization shall have the right to assemble, form, join or support an organization for any purpose so long as it does not conflict with the Constitution of the United States and/or federal and state law.
The University and student government shall have the right to require that an organization state its function and purpose in order to gain recognition on campus.
The University shall not discriminate against or punish any student for participation in any assembly or membership in any organization, so long as the assembly or organization is lawful under the Constitution of the United States and/or federal and state law.
Article V. Any student or student organization shall have the right to hear a speaker. This article is not intended to give the rights to commercial speech. Those routine procedures required by the institution before a guest speaker is invited to appear on campus shall be designed only to ensure that there is orderly scheduling of facilities and adequate preparation for the event, and that the occasion is conducted in a manner appropriate to an academic community. The institutional control of campus facilities shall not be used as a device of censorship. It shall be made clear to the academic and larger community that sponsorship of guest speakers does not necessarily imply approval or endorsement of the views expressed, either by the sponsoring group or by the institution.
Article VI. A student’s personal effects shall be free from seizure except as authorized by law and the code of conduct. The student shall be previously notified and present, if possible, during a search. Article VII. Activities of students may upon occasion result in violation of the law. In such cases, University officials should be prepared to advise students of sources of legal counsel and may offer other assistance. Students who violate the law may incur penalties prescribed by civil authorities. The student who incidentally violates institutional regulations in the course of his/her off-campus activity shall be subject to no greater penalty than would be imposed normally. University action shall be independent of community pressure.
Article VIII. Readmission after voluntary withdrawal. A student may elect to voluntarily withdraw from the University while criminal charges against him or her are pending in the external judicial system. In such an event, should the student wish to be readmitted to the University subsequent to his or her withdrawal, the student must petition the Dean of Student & Residence Life in writing, seeking readmission. The Dean of Student & Residence Life or designee shall determine whether readmission is appropriate at that time. The Dean of Student & Residence Life or designee shall have discretion to take into account any matters of fact, recommendations of Public Safety or other professionals, and/or other appropriate information, including from the student seeking readmission that is available. The Dean of Student & Residence Life or designee may impose such conditions on readmission as he/she determines are reasonable and appropriate. The determination of the Dean of Student & Residence Life or designee shall be appealable by the student seeking readmission to the Vice President for Enrollment Management and Student Affairs of the University. The University also reserves the right at any time and all times to commence campus disciplinary proceedings against any student.

Student Code of Conduct

Conduct Jurisdiction: The University reserves the right to take necessary action to protect the safety and well-being of the campus community, its students, faculty, facilities and programs. All students, regardless of where they live, are members of the academic community with the same basic rights and responsibilities. All students are subject to the student disciplinary code. Violations which occur off campus may be dealt with by the University.
Students are expected, as citizens, to abide by the laws and regulations of the City of Lock Haven, the Commonwealth of Pennsylvania and the United States of America, in addition to those of the University. Students who violate the law may incur penalties prescribed by civil authorities. In such cases when the University’s interests are involved, the authority of the University may be asserted. The President or designee shall determine if the interests of the University are involved and if judicial action is necessary.
Violation of a University regulation which is a violation of civil law or violation of civil law which affects the University shall be procedurally handled as a University disciplinary situation regardless of whether or not the courts prosecute. Disciplinary action at the University will not be subject to challenge on the grounds that criminal charges involving the same incident have been dismissed or reduced. Finally, implementation of University disciplinary authority does not protect the student from, nor does the University necessarily consider it to be a substitution for, civil process or criminal prosecution.
Student organizations and groups formally approved by the University or its affiliates are subject to the same regulations as individual students. Cases shall be considered if a significant number of students involved in the alleged offense belong to an organization or group or if planning and leadership responsible for an alleged offense came from student members of an organization or group. Sanctions for group or organization misconduct may include probation, withdrawal of official recognition or limitations on the use of facilities and privileges afforded by the University, as well as other appropriate sanctions as provided in this code.
In general, the University’s disciplinary authority attempts to promote:

  • Concern with matters which impinge upon academic achievement and standards, and the personal integrity of its students.
  • Obligation to protect its property and the property of members of its community.
  • Interest in the mental and physical health and safety of members of its community.
  • Concern for preserving the peace, for insuring orderly procedures, and for maintaining student morale.
  • Responsibility for character development, for maintaining standards of decency and good taste, and for providing an appropriate moral climate on the campus.
  • Protection of its good relations with the community.
Conduct Regulations: A person who is found in violation of any of the following acts committed while a student on the University campus or on property controlled by the University or University affiliates or in connection with offcampus University activities shall be subject to the maximum sanction authorized in this document.
  1. Academic misconduct including all forms of cheating and plagiarism. Academic misconduct includes, but is not limited to, providing or receiving assistance in a manner not authorized by the instructor in the creation of work to be submitted for academic evaluation including papers, projects, and examinations; and presenting, as one’s own, the idea or works of another person or persons for academic evaluation without proper knowledge.
  2. Actual or threatened physical assault or intentional or reckless injury to self, persons or property.
  3. Offensive or disorderly conduct which causes interference, annoyance or alarm, or recklessly creates a risk thereof
  4. Interfering with the freedom of any person to express his/her views, including invited speakers.
  5. Interference with entry into or exit from buildings or areas with free movement of any person.
  6. Behavior or activities which endanger the safety of oneself or others.
  7. Sexual Misconduct (Also see the statements on Sexual Misconduct and the Sexual Harassment Policy and Complaint Procedures)
    7a. Non-Consensual Sexual Intercourse: Rape (date, acquaintance, and stranger) includes all acts of nonconsensual sexual intercourse involving any penetration of a body cavity with a foreign object, tongue, digit, or genitalia. A rape occurs when imposed under any of the following circumstances:
    1) When the complainant is incapable of giving consent for medical, developmental, or physical reasons, and this fact is known or reasonably should have been known by the person committing the act; or
    2) When the act is committed without the person’s consent or is against the person’s wishes. Rape incorporates any or all of the following: the use of force, threat, intimidation, coercion, duress, violence, or by causing a reasonable fear of harm; or
    3) When the complainant is prevented from consenting or resisting because of incapacitation, intoxication, or unconsciousness at the time of the act.
    7b.Non-Consensual Sexual Conduct:
    1) Sexual Assault: The imposition of non-consensual sexual conduct (excluding rape) by a person upon another person, without consent and/or by physical force. It includes, but is not limited to, caressing, fondling, or touching a person’s genitalia, buttocks, or breasts. It shall also be considered sexual assault when the complainant is compelled to caress, fondle, or touch the assailant’s genitalia, buttocks, or breasts.
    2) Sexual Contact: Any non-consensual, intentional bodily contact in a sexual manner, though not involving contact with/of/by breasts, buttocks, groin, genitals, mouth, or other orifice by a person upon another person, without consent and/or by physical force.
    7c. Sexual Harassment:Any prohibited behavior defined under the LHU Sexual Harassment Policy.
    7d. Sexual Exploitation: Taking non-consensual sexual advantage of another. Sexual exploitation includes, but is not limited to, prostituting another person, causing or attempting to cause the incapacitation of another person in order to gain a sexual advantage over another person, the non-consensual recording, photographing, or transmitting of identifiable images of private sexual activity and/or intimate body parts (including genitalia, groin, breasts or buttocks), knowingly allowing another person to surreptitiously watch otherwise consensual sexual activity, engaging in non-consensual voyeurism, knowingly transmitting or exposing another student to sexually transmitted infection or diseases without the knowledge of the student, exposing one’s genitals in non-consensual circumstances or inducing another to expose their genitals, and sexually based stalking and/or bullying.
  8. Dating Violence: Violence committed by a person who is or has been in a romantic or intimate relationship with the complainant. Whether such a relationship exists will be gauged by the length, type, and frequency of interaction between the complainant and the respondent.
  9. Domestic Violence: Misdemeanor and felony crimes of violence committed by the complainant’s current or former spouse, or the complainant’s current or former cohabitant who has been regarded as a spouse, or a person similarly situated under domestic or family violence laws, or a person with whom the victim shares a child in common, or anyone else against an individual protected under domestic or family violence laws.
  10. Stalking: Engaging in a course of conduct directed at a specific person that would cause a reasonable person to— (A) fear for their safety or other’s safety; or (B) suffer substantial emotional distress.
  11. Behaviors which are not respectful of the community and its members.
  12. Disruption or obstruction of teaching, research, administration, disciplinary proceedings or other University activities.
  13. Violation of any of the restrictions, conditions or terms of a sanction resulting from prior disciplinary action.
  14. Failure to provide identification upon demand by or to comply with other directions of University staff members or the staff of contractual affiliates of the University acting in the performance of their duties.
  15. Misuse of University documents - forging, transferring, altering or otherwise misusing an identification card, course registration material, and other University identification or any other document or record.
  16. Unauthorized use of the name, insignia, or other likeness of the University.
  17. Possession, sale, use, transfer, purchase or delivery of alcohol except as expressly permitted by law.
  18. Possession, sale, use, transfer, purchase or delivery of drugs except as expressly permitted by law.
  19. Possession, sale, use, transfer, purchase or delivery of drug paraphernalia except as expressly permitted by law.
  20. Making false statements to University Officials or in the application for admission, financial aid applications, petitions, requests or other official University documents or records, forgery on drop/add forms and other university records or documents.
  21. Forcible entry into a building or other premises.
  22. Unauthorized presence in a building or other premises.
  23. Possession and/or use of any weapon, which is any object used to inflict a wound or cause injury. This includes but is not limited to, possession and/or use of firearms, ammunition, knives, swords, nunchucks, stun guns, BB guns, airsoft guns, paintball guns, archery equipment, look-alike weapons or explosives, such as fireworks, unsecured compressed air cylinders, or dangerous chemicals, except as authorized for use in class, in connection with university-sponsored research, or in another approved activity (provisions may be made to store firearms with the University Public Safety).
  24. Starting fires, and/or explosions, and/or false reporting of a fire, bomb, incendiary device, or other explosive or any false reporting of an emergency. 
  25. Tampering with fire or safety equipment, or failure to evacuate during a fire alarm.
  26. Theft, damage, destruction, tampering or defacement of personal, community and/or University or University affiliates’ property.
  27. Lewd, obscene, indecent conduct or expression.
  28. Illegal gambling in any form as defined by law.
  29. Unauthorized use of University property or property of members of the University community or University affiliates.
  30. Violation of residence hall rules and regulations. 
  31. Violation of published University policies, rules and regulations relating to: alcohol, smoking, verbal harassment, and other established regulations that are contained in University publications.
  32. The use of computers, including e-mail, for the violation of personal privacy or the committing of crimes; the unauthorized use of computers and/or peripheral systems, unauthorized access to computer programs or files, unauthorized alteration of computer programs or files, unauthorized duplication or use of computer programs or files, making unauthorized changes to a computer account, or other deliberate action which disrupts the operation of computer systems, including e-mail, serving other students or the University community generally.
  33. The misuse of telephone or communications equipment, including e-mail, and social media.
  34. Retaliation against any individual on the basis of a good-faith report made by such individual, or on the basis of such individual’s participation in an investigation or hearing.
  35. Skateboards, scooters, roller skates, hoverboards, and roller blades are not permitted anywhere on campus at any time unless approved by the Office of Public Safety as part of a scheduled program or demonstration registered through an appropriate administration office.
  36. Any violation of federal, state or local law.
  37. A Student Code of Conduct violation will be regarded as more serious if it is done with malicious intention toward the race, gender, color, religion, national origin, disability or sexual orientation of another individual or group of individuals.
Residence Facility Violations: A student currently enrolled who is found responsible for a violation of University Residence Life Rules and Regulations or those that apply as a major violation is subject to the penalties of: disciplinary probation, residence life probation, residence life warning, and change of living environment. NOTE: Offenses involving multiple, simultaneous violations (as well as repeated offenses) are considered more severe infractions and usually result in a stronger response. The following are not permitted:
  1. All residence halls, suites and apartments are considered to be non-smoking. Smoking is prohibited within all residence halls, suites and apartments even within individual student’s rooms (this includes the use of electronic smoking paraphernalia).
  2. Cooking and/or possession or usage of any resistance principle/high wattage equipment (e.g. frying pans, hot plates or immersion coils) in student rooms.
  3. Use of gasoline motors of any type, including motorcycles and mopeds in student rooms or public areas of a residence hall/apartment complex.
  4. Use of wicker, paper or other flammable wastebaskets in student rooms.
  5. Use of paper or other highly combustible lamp shade including cloth coverings over overhead lights in student rooms or public areas of residence halls/apartment complex.
  6. Possession of candles or incense, burnt or unburnt in student rooms or public areas in residence halls.
  7. Possession of faulty or non-UL approved appliance cords (i.e. frayed or broken insulation, damaged plugs) in student room apartment. Halogen lights are prohibited.
  8. Possession of room air conditioners in student rooms.
  9. Unsanitary and/or hazardous conditions resulting from poor upkeep of student room (i.e. uncovered food, excess dirt or discarded paper litter).
  10. Use and/or possession of appliances which under normal conditions exceed the rated outlet capacity of a student room.
  11. Possession of unauthorized University furniture in student rooms.
  12. Possession of a waterbed in a student room.
  13. Possession of any type of room space heater in a student room or public area of a residence hall.
  14. Possession of multiple plug receivers and/or extension cords in a student room or public area of a residence hall. Surge protectors permitted.
  15. Possession of flammable or non-UL approved holiday decorations in a student room or public area of a residence hall/apartment complex.
  16. Possession of weight lifting equipment in a student room or public area of a residence hall.
  17. Placement of any object on a window ledge or hanging an object on the outside of the building.
  18. Removal of a screen from any window in a student room.
  19. Painting of any student room/area or use of unauthorized lofts.
  20. Violation of established consideration hours and/or quiet hours.
  21. Possession of a bicycle within any residence hall, suit or apartment.
  22. Inability or refusal on the part of the student to adjust to the concept and requirements of living in a student residence environment.
  23. Use of musical instruments that are amplified (i.e. electric guitars) or other instruments that can be heard outside of your room (drums, horns, etc.)
  24. Use of window coverings, stickers, or writing which are placed directly over or on the window, or, which are placed directly in front of the window where others can clearly view the object or covering. Aluminum foil, cardboard, tape, newspaper, garbage bags, contact paper, posters, flags, etc. may not be used to cover windows.
  25. Propping of exterior residence hall doors, allowing others to follow through exterior doors, and otherwise compromising the safety procedures and mechanisms of the residence halls.
  26. Possession and/or use of any item(s) that have the potential to cause damage to University property (ex. nails, duct tape, window or door clings that may leave stains, etc.) This violation also covers all types of in-hall sports.
  27. Duplication or inappropriate use of any residence hall or apartment complex keys and/or entry devices.

Disciplinary Sanctions

The following disciplinary sanctions comprise a range of official action which may be imposed for violation of regulations. One or more sanctions may be imposed. It should be noted that the University refund policy directs that 56 “when a student has been suspended or dismissed from the University for disciplinary reasons, refunds are not available.” Further, if the disciplinary action results in the loss of any University-contracted service for the student, no refund is available.
Disciplinary Warning: This written action is taken when the individual’s conduct or involvement merits an official admonition. The student is warned that further misconduct may result in more severe disciplinary action.
Disciplinary Probation: Probation Level l - A serious form of reprimand that is fitting for the type of violation or repeated violations as designated for a certain period of time by the Hearing Officer or University Judicial Board. In addition, the Hearing Officer/Judicial Board may impose additional requirements, not limited to letters of apology, research papers, community service or other activities. An individual or group may lose privileges including but not limited to specific activities, specific privileges and use of facilities. The student may, if deemed appropriate, represent the University in activities and hold office in student organizations during the time stipulated as probationary. The student is notified that further infractions of any University regulation may result in more stringent action being placed on his/her actions.
Disciplinary Probation Level II - The most serious level of disciplinary sanction short of suspension from the University. The student remains enrolled at the University under circumstances defined by the Hearing Officer or University Judicial Board. The student may not represent the University in any official capacity or hold office in any student organizations. The student is considered to “not be in good standing.” Examples representing the University in an official capacity are [but not limited to]: participation in varsity or non-varsity intercollegiate athletic events or teams, recognized student organizations, theater groups or productions, musical organizations, student government officials, or any official recognized responsibility as related to campus employment. This probation level indicates to the student that further violations[s] of any University regulations will result in more stringent disciplinary action, including but not limited to dismissal or suspension from the University. Additional restrictions may be placed on the student while on Level II probation, not limited to but including loss of on-campus housing privileges, restriction from campus events and activities. In addition, the Hearing Officer/Judicial Board may impose additional requirements, not limited to letters of apology, research papers, community service or other activities. An individual or group may lose privileges including but not limited to specific activities, specific privileges and use of facilities.
Creative Discipline: This action selected will commensurate with the offense. The objective of this sanction is education and rehabilitation. Such action could include letters of apology, research papers, community service, and other such creative educational activities.
Suspension of Privilege: An individual or group will lose privileges that allow him/her/them to participate in specific activities, use specific facilities, or exercise specific privileges. Imposition of this sanction shall also be noticed to the President.
Residence Hall/Suites/Apartment Complex Reassignment or Removal: This action is an involuntary reassignment to or removal from on-campus housing. Removal from the residence halls is for a designated period of time. Usually, a student is given forty-eight hours to remove all belongings from an assigned space. This may include restricted visitation privileges.
Suspension of Group Recognition: This action consists of the withdrawal for stated periods of time all or part of the official recognition of a group found in violation of University regulations. Such action may include conditions for reinstatement of recognition. Total removal or recognition shall result in complete suspension of the activity of the group. Imposition of this sanction shall also be noticed to the President.
Revocation of Group Recognition: This action is permanent cancellation of the official University recognition and privileges of a group found in violation of University regulations. This action shall result in complete suspension of the group. Imposition of this sanction shall also be noticed to the President. 
Restitution Fines: The student or organization may be required to make payment to the University or to another specified person(s) or group(s) for damages incurred as a result of a violation of any provision of the Student Code of Conduct. Restitution Fines may be demanded by the University in addition to any other sanction applied. Restitution Fines may include an administrative fee for processing.
Interim Suspension: The President or his/her designee may suspend a student for an interim period pending full disciplinary proceedings whenever there is evidence that the continued presence of the student on the University campus poses a substantial threat to the safety and/or well-being of any person or persons, University property, or the property of others. An interim suspension may become effective immediately without prior notice. A student suspended on an interim basis shall be given an opportunity to appear before a hearing officer within 10 or less school days from the effective date of the interim suspension.
During an interim suspension, the student will be barred from all or part of the University’s premises. Any student under interim suspension who returns to the portion of campus to which he/she was barred without permission from the Dean of Student & Residence Life will be subject to dismissal and/or arrest for trespassing.
At the time the student is notified of the interim suspension, it will be determined whether or not the student may attend classes.
Pending felony charges may result in a suspension with a hearing occurring within thirty (30) days. Imposition of this sanction shall also be noticed to the President.
Suspension: This action is one of involuntary separation of the student from the University for a designated period of time. After this period of time, the student is eligible to return. The University Hearing Officer may establish additional requirements which must be fulfilled to his/her satisfaction, prior to reinstatement. The student shall not participate in any University sponsored activity and may be barred from University premises during suspension. Imposition of this sanction shall also be noticed to the President.
Dismissal: This action is one of the involuntary and permanent separation from the University. The student will also be barred from University activities and premises. Imposition of this sanction shall also be noticed to the President.

Alcohol Policy Violations and Sanctions

Any violation of the alcohol policy will subject the student to the following minimum disciplinary sanctions: NOTE:Off-campus violations shall also be considered in the levels of offense.First Offense

  • LHU Office of Public Safety will be called and appropriate citations may be issued.
  • The student will be required to complete an alcohol education program.
  • The student may be assessed a fee to cover the costs of the alcohol education program. Students may perform 10 hours of community service work assigned by the hearing officer in lieu of the fee.
  • The student may be placed on Disciplinary Probation I for one (1) year from the date of the incident.
Second Offense
  • LHU Office of Public Safety will be called and appropriate citations may be issued.
  • The student will be required, at his/her expense, to schedule an appointment for an alcohol abuse assessment/evaluation with a qualified outside agency and follow the treatment guidelines prescribed.
  • The student may be assessed a fee to cover the costs of the alcohol education program. Students may perform 20 hours of community service work assigned by the hearing officer in lieu of the fee.
  • The student may be placed on Disciplinary Probation Level II for one (1) year from the date of the incident.
Third Offense
  • LHU Office of Public Safety will be called and appropriate citations may be issued.
  • The student may be suspended from LHU for one (1) academic semester (fall or spring).
  • In order to be readmitted, the student shall demonstrate a sincere interest in furthering his/her education without substance misuse/abuse by submitting a letter to the Dean of Student & Residence Life outlining the commitment to being substance free and means of achieving that goal.
  • The student will remain on Level I probation for a period of one (1) year upon re-admittance.

Illegal Drug and Drug Paraphernalia Policy Violations and Sanctions

Any violation of the Illegal Drug and Drug Paraphernalia policy will subject the student to the following minimum disciplinary sanctions: NOTE: Off-campus violations shall also be considered in the levels of offense.
Level 1 Offense

  • LHU Office of Public Safety will be called and appropriate citations may be issued.
  • The student will be required to complete a drug education program.
  • The student may be assessed a fee to cover the costs of the drug education program. Students may perform 10 hours of community service work assigned by the hearing officer in lieu of the fee.
  • The student may be required, at his/her expense, to schedule an appointment for a drug abuse assessment/evaluation with a qualified outside agency and follow the treatment guidelines prescribed.
  • The student may be suspended from LHU for at least one (1) academic semester (fall or spring).
  • If suspended, in order to be readmitted, the student will submit a letter to the Dean of Student & Residence Life outlining the commitment to being substance free and showing means of achieving that goal.
  • The student will be placed on Level II probation for a period of one (1) year from the date of the incident.
Level 2 Offense
  • LHU Office of Public Safety will be called and appropriate citations may be issued.
  • The student will be suspended from LHU for at least one (1) academic semester (fall or spring).
  • The student will be required, at his/her expense, to schedule an appointment for a drug abuse assessment/evaluation with a qualified outside agency and follow the treatment guidelines prescribed.
  • In order to be readmitted, the student will submit a letter to the Dean of Student & Residence Life outlining the commitment to being substance free and showing means of achieving that goal.
  • The student will be placed on Level II probation for a period of one (1) year upon re-admittance.

Disciplinary Procedures

Three distinct levels of disciplinary procedures have been designated to insure the rights of due process and a fair hearing. Incidents occurring in a residence hall that lead to a violation of its rules and regulations and/or conduct regulations stipulated in this document will be processed by a Hearing Officer and follow the guidelines outlined under Procedures for Handling Residence Facility Violations. Incidents that involve an individual who may be suspended from a residence hall or the University, student organizations, any part of campus buildings and grounds, or incidents off-campus, will be processed according to procedures outlined in Procedures for Conduct Violations. Incidents involving allegations of Sexual Misconduct will follow the Procedures for Title IX Complaints of Student Against Student.

Referral to a Disciplinary Body

  1. Any member of the University community may bring charges against any student. Such charges must be in writing and filed with the Office of the Dean of Student & Residence Life or designee.
  2. Charges may be brought against a student by a department or unit of the University [for example, University Public Safety, Academic Affairs, Library, etc.].
  3. A complaint filed in writing must be received within ninety [90] calendar days of the infraction. This can be extended by the Dean of Student & Residence Life or designee based upon unforeseen information or circumstances.
  4. Dean of Student & Residence Life or designee will direct the charges to the appropriate disciplinary officer/body for processing once the selection is made by the accused [or by the University Provost in appropriate circumstances].
  5. Incidents involving allegations of Sexual Misconduct will follow the Procedures for Title IX Complaints of Student Against Student.

Procedures for Conduct Violations

Alleged incidents of conduct violations will be reviewed by a University Hearing Officer, the University Judicial Board, or the Title IX Judicial Board. Conduct violations receive a minimum sanction of disciplinary warning and a maximum sanction of dismissal from the University. Appropriate financial restitution is to be made as adjudicated by University Officials.
Hearing Options
Hearings are conducted to resolve serious matters or repeated alleged violations of Code of Conduct regulations. The option of University Judicial Board may only be chosen if there are major questions of fact to resolve the charges and in which suspension or dismissal could be a result. The accused may select one of two hearing options listed below. However, at the discretion of the Dean of Student & Residence Life or designee, cases involving immediate health, safety or psychological issues will be reviewed by a University Hearing Officer or designee only. When processing through either option, the Dean of Student & Residence Life or designee will designate personnel to examine the allegation[s], to determine the actual charge[s] and to present the University’s case during the hearing, when appropriate.
An informal disposition of the disciplinary charge[s] can be achieved mutually by the student[s] and the University. Informal disposition may not be used for issues involving Sexual Misconduct.
A. University Hearing Officer

  • A student or organization accused of violation[s] of the Code of Conduct, either on or off campus, may select the University Hearing Officer option.
  • The University Hearing Officer or designee will follow the HEARING PROCEDURES outlined in this section of the document.
  • Decision[s] rendered by a University Hearing Officer may be appealed following guidelines outlined under APPEAL PROCEDURE found in this document.
B. University Judicial Board
  • A student or organization accused of violation[s] of the Code of Conduct, either on or off campus, may select the University Judicial Board option. Informal disposition of the disciplinary charge[s] can be achieved mutually by the student[s] and the University.
  • Cases involving multiple students may be directly assigned to the University Judicial Board.
  • The University Judicial Board consists of at least six (6) members [two (2) students, two (2) faculty members and two (2) administrators]. A total of three members must be present to conduct a hearing. The Chairperson of the Board is the Associate Director of Student & Residence Life or designee. The Chairperson is a non-voting member of the Board except in cases of a tie vote. 60
  • All members of the Board must attend orientation sessions to be conducted by the Dean of Student & Residence Life or designee.
  • All decisions rendered by the Board will be implemented by the Dean of Student & Residence Life or designee. Decisions reached by the Board may be appealed following the procedure outlined in APPEAL PROCEDURE of this document.
  • If the accused or accuser[s] has/have a conflict of interest with a member of the Board, an alternate will be assigned for that case by the Chairperson.
  • The Dean of Student & Residence Life or designee serves as the advisor to the Board.

Hearing Procedures for Hearing Officer and University Judicial Board

  1. The accused student(s) or organization officers shall be provided written notification of the time, place and date of the hearing. Sufficient notice is defined as at least five (5) business days. The notice shall include the charges that will be reviewed and other pertinent information about the hearing. An extension may be requested within two days of date of the notice.
  2. The student(s) or organization representatives has/have the right to have an advisor of choice present at the hearing who may be a family member, faculty member, student or staff member. An attorney may serve as an advisor of choice but may not argue the case or attempt to introduce legal procedures into the hearing.
  3. Hearing will be closed to the public, except for the student(s) advisor of choice or witnesses. The University reserves the right to review individuals participating in hearing procedures based upon the involvement with the incident.
  4. Oral and/or written testimony by the accused student(s) or witnesses involved may be considered.
  5. Accused students shall be afforded an opportunity to hear all testimony against them.
  6. Student witnesses may be subject to charges of dishonesty within the University disciplinary system, if their testimony is deemed to be intentionally inaccurate.
  7. Prospective witnesses, other than the accuser and accused student(s), may, at the discretion of the University Hearing Officer or Chairperson of the University Judicial Board, be excluded from the hearing during the testimony of other witnesses.
  8. Any person, including the accused student, who disrupts a hearing, may be excluded from the proceedings.
  9. The hearing shall be conducted in a fair and impartial manner, although strict rules of evidence do not apply. A suggested order for the hearing is as follows:
    a. Introductions
    b. Disciplinary philosophy of the University
    c. Charges (in the presence of the accused)
    d. Evidence in support of the charge
    e. Witnesses in support of the charge
    f. Evidence in support of the accused
    g. Witnesses in support of the accused
    h. Review of the evidence and testimony
  10. If an accused student fails to appear at a scheduled hearing without a valid excuse, the University Hearing Officer/University Judicial Board will proceed to a decision based upon the evidence presented.
  11. The standard of proof used in University hearings shall be the preponderance of the evidence.
  12. Hearings shall be recorded. The record shall be maintained in the Office of the Dean of Student & Residence Life for seven (7) years or until such time as all appeal procedures are exhausted.
  13. Pending action on any charges, the status of the student shall not be altered, except in cases involving interim suspension and only in accordance with the procedures for such suspensions.
  14. The accused has the right to receive in writing the decision of the hearing officer which shall contain the reasons for the action, findings of fact and an explanation of the sanction(s). The University Hearing Officer or Chairperson of the University Judicial Board shall prepare this notification a timely manner, but no longer than 10 business days.

Appeal Procedure

A formal appeal must be submitted in writing within five (5) business days of the receipt of the outcome of the hearing. Formal appeal of a decision reached by the University Hearing Officer must be made to the University Judicial Board. Formal appeal of a decision reached by the University Judicial Board will be to the University Hearing Officer. Failure to submit the appeal in writing within the allotted time will render the original decision final and conclusive.
An appeal must be based upon one or more of the following conditions:

  1. Procedural error(s) in interpretation of University regulations were so substantial as to effectively deny the student a fair hearing.
  2. New and significant evidence, which could not have been discovered by diligent preparation for presentation at the initial hearing, is now available.
  3. Lack of substantial evidence in the record to support the outcome.


The University Hearing Officer or University Judicial Board will limit his/her/their inquiry to the record of fact at the time of the written appeal and will determine whether or not to grant a hearing. Should a hearing be granted, the appealing student(s) or organization will receive notification not to exceed ten (10) business days of the time, place and date. Only information based upon record of fact at the time of the Appeal Hearing, if any, may be presented. An official record of the hearing will be made.
The University Hearing Officer or University Judicial Board must respond in writing within ten (10) business days to an appeal. The University Hearing Officer or University Judicial Board may reject, amend or modify the previous action taken. Any final appeal shall be made to the Vice President for Enrollment Services and Student Affairs or, in cases of Dismissal, to the President.

Procedures for Handling Residence Facility Violations

Alleged incidents involving minor violations of the Student Code of Conduct and Residence Facilities Violations will be reviewed by the Dean of Student & Residence Life or designee. Violations of the Code may receive a disciplinary warning, disciplinary probation, creative discipline, suspension of privileges, restitution and/or reassignment or removal from a residence hall.
A. Preliminary investigation
Once a written complaint is received by a Residence Hall Director, an investigation will be conducted to determine if a violation has occurred. The Residence Hall Director will establish the charge(s) and the degree of the involvement of all parties. This may involve a discussion with the complainant.
B. Jurisdiction

  1. The Residence Hall Director shall review cases involving minor violations of the Student Code of Conduct and residence hall regulations.
  2. Cases of repeated violators may be reviewed with the Dean of Student & Residence Life.
C. Hearing Procedures
  1. The accused student(s) shall be notified of the time, date and place of the hearing. An extension may be requested within two days of the meeting date. Students will be permitted extensions within reason.
  2. The accused student(s) may submit written or oral testimony. Witnesses may be afforded an opportunity to submit testimony in support of the charges for the accused or accuser.
  3. Hearings are closed to the public.
  4. Hearings are to be conducted in a fair and impartial manner; rules of evidence do not apply.
  5. If an accused student fails to appear at a scheduled hearing without a valid excuse, the hearing officer will proceed to a decision based upon the evidence presented.
  6. The accused, if found responsible, shall be notified in writing of the decision of the Residence Hall Director. In the case of possible removal from the residence halls, the Dean of Student & Residence Life may be the hearing officer.
  7. An appeal of removal from the residence halls decision will be made to the University Judicial Board. An appeal of this decision is based solely upon (1) lack of substantial evidence or (2) new and significant evidence which was not available at the time of the informal hearing.

Definitions

The term University Judicial Board shall mean a judicial organization of at least three (3) members with authorization to hear incidents that involve Code of Conduct violations that may result in dismissal from the University.
The term University shall refer to the community of faculty, staff and students at Lock Haven University.
The term student shall include any person currently registered or in the process of registration at the beginning of an academic semester for a course, program or activity at the University.
The term faculty member shall mean any person employed by the University who holds academic rank or performs teaching or research duties.
The term staff member shall mean any person employed by the University or University affiliate or the Student Auxiliary Services, Inc. who is not considered faculty.
The term University premises and/or facilities shall mean all buildings or grounds owned, leased, operated, controlled or supervised by the University or the Student Auxiliary Services, Inc.
The term organization shall mean a group of persons who have complied with University requirements for registration or recognition or those of the Student Auxiliary Services, Inc.
The term Hearing Officer shall mean a Residence Hall Director, a Dean, or designee.
The term University Hearing Officer shall mean a Dean or designee.
The term University sponsored activity shall mean any activity on or off campus which is initiated, aided, authorized or supervised by the University or University affiliate.
The terms will or shall are to be used in the imperative sense, not imparting a choice.
The term may is to be deemed permissive, imparting a choice.

STATEMENT ON SEXUAL MISCONDUCT

A. Statement of Purpose
Lock Haven University (“University” or “LHU”) is committed to providing an environment that establishes and promotes the safety, dignity and worth of all individuals. Sexual misconduct includes a variety of acts that are perpetrated against another without consent or when an individual is unable to freely give consent. Accordingly, the University will not tolerate any form of sexual misconduct, including sexual assault, rape, sexual harassment, sexual exploitation, domestic violence, dating violence, stalking or sexual abuse of any kind. It is the responsibility of the University community to assist students when reporting incidents of sexual misconduct and to work with appropriate officials to promote an educational environment that that will not tolerate sexual misconduct of any kind against students or visitors.
Internal complaints of sexual misconduct filed against students will be investigated and appropriate disciplinary action taken as determined through the University’s judicial process or LHU Sexual Harassment Policy.
In an on-going effort to prevent sexual misconduct of any kind and in addition to providing various security measures, the University is committed to making available, through a variety of channels, relevant educational information and programs.
It is University practice to comply with all federal and state-related statutes for reporting and publishing sexual offense statistics and to provide a safe environment for students and employees. Please see the Public Safety website through LHU’s website located at http://www.lockhaven.edu/publicsafety/. Our campus is not immune to incidents of violence and the University community will be educated about the impact sexual misconduct has on victims. Personal safety and crime prevention guidelines are published in the University’s Emergency Response Guide and on Public Safety’s website. All students, faculty and staff are encouraged to enroll in the e2Campus emergency text messaging alert system. In addition, yellow emergency call boxes are available throughout the campus.
B. Definition of Terms
Sexual misconduct covers a variety of acts that are perpetrated against another without consent or when an individual is unable to give consent freely. Anyone can be a victim regardless of their gender or sexual orientation. Sexual misconduct includes, but is not limited to, the following: Non-consensual sexual intercourse, non-consensual sexual contact, sexual harassment, and sexual exploitation.
Consent to Sexual Activity: Consent to sexual activity is clear, knowing and voluntary. Consent is active, not passive. Silence, in and of itself, cannot be interpreted as consent. Consent can be given by words or actions, as long as those words or actions create mutually understandable clear permission regarding willingness to engage in (and the conditions of) sexual activity. Consent can only be given by a person who has control of his/her mental and physical capabilities. Consent to sexual activity may be withdrawn at any time. Consent to one form of sexual activity does not equate to consent to another form of sexual activity. Previous sexual activity does not imply consent to any future sexual activity.
Non-Consensual Sexual Intercourse: Rape (date, acquaintance, and stranger) includes all acts of non-consensual sexual intercourse involving any penetration of a body cavity with a foreign object, tongue, digit, or genitalia. A rape occurs when imposed under any of the following circumstances:
a. When the complainant is incapable of giving consent for medical, developmental, or physical reasons, and this fact is known or reasonably should have been known by the person committing the act; or
b. When the act is committed without the person’s consent or is against the person’s wishes. Rape incorporates any or all of the following: the use of force, threat, intimidation, coercion, duress, violence, or by causing a reasonable fear of harm; or
c. When the complainant is prevented from consenting or resisting because of incapacitation, intoxication, or unconsciousness at the time of the act.
Non-Consensual Sexual Conduct:
a. Sexual Assault: The imposition of non-consensual sexual conduct (excluding rape) by a person upon another person, without consent and/or by physical force. It includes, but is not limited to, caressing, fondling, or touching a person’s genitalia, buttocks, or breasts. It shall also be considered sexual assault when the complainant is compelled to caress, fondle, or touch the assailant’s genitalia, buttocks, or breasts.
b. Sexual Contact: Any non-consensual, intentional bodily contact in a sexual manner, though not involving contact with/of/by breasts, buttocks, groin, genitals, mouth, or other orifice by a person upon another person, without consent and/or by physical force. Sexual Harassment: Any prohibited behavior defined under the LHU Sexual Harassment Policy.
Sexual Exploitation: Taking non-consensual sexual advantage of another. Sexual exploitation includes, but is not limited to, prostituting another person, causing or attempting to cause the incapacitation of another person in order to gain a sexual advantage over another person, the non-consensual recording, photographing, or transmitting of identifiable images of private sexual activity and/or intimate body parts (including genitalia, groin, breasts or buttocks), knowingly allowing another person to surreptitiously watch otherwise consensual sexual activity, engaging in nonconsensual voyeurism, knowingly transmitting or exposing another student to sexually transmitted infection or diseases without the knowledge of the student, exposing one’s genitals in non-consensual circumstances or inducing another to expose their genitals, and sexually based stalking and/or bullying.
Dating Violence, Domestic Violence, Stalking:
a. Dating Violence: Violence committed by a person who is or has been in a romantic or intimate relationship with the complainant. Whether such a relationship exists will be gauged by the length, type, and frequency of interaction between the complainant and the respondent.
b. Domestic Violence: Misdemeanor and felony crimes of violence committed by the complainant’s current or former spouse, or the complainant’s current or former cohabitant who has been regarded as a spouse, or a person similarly situated under domestic or family violence laws, or a person with whom the victim shares a child in common, or anyone else against an individual protected under domestic or family violence laws.
c. Stalking: Engaging in a course of conduct directed at a specific person that would cause a reasonable person to— (A) fear for their safety or other’s safety; or (B) suffer substantial emotional distress.
C. Support for Victims of Sexual Misconduct
All University staff will take all reports of sexual misconduct seriously and treat the complainant with sensitivity and respect. The University recognizes that sexual misconduct is more than an assault on an individual’s body, but is also an invasion on the individual’s dignity and sense of self. Out of respect for the individual choices available to a sexual misconduct victim and to support her/his privacy needs after an incident, the University leaves the decision to file a student judicial report, a formal sexual harassment complaint, or criminal charges up to the individual. Resources for assistance may be discussed, but all members of the University community shall abstain from demanding that the victim either report, not report, or under-report sexual misconduct. The University reserves its right to investigate an incident using all available information from any source, and will cooperate with the efforts of campus, local, state and federal law enforcement agencies to apprehend individuals who may have committed acts of sexual misconduct.
Victims who report sexual misconduct to the University Title IX Coordinator or other University officials are to be informed by that office of their options of available support services (see Section G, below) and options for filing charges. University personnel are advised to refer sexual assault victims who come to their attention to the University Title IX Coordinator.
Health care, counseling and other support services are available for student victims. The University Title IX Coordinator or other University official[s] may assist victims other than students through referral to resources similar to those available for students (see Section G, below).
D. University Complaint System and Student Rights
A student victim has the right to file a written complaint pursuant to the University judicial process. To file a formal written complaint, the victim should go to or call the University Title IX Coordinator or other University official or a judicial officer. At the Clearfield Campus, the student victim should go to or call the office of the Director of Clearfield Campus. The victim will have the right to file or not to file a complaint. The following rights of a complainant in sexual based misconduct will be afforded in all University student judicial procedures:

  1. Receive consideration for amnesty for conduct violations (e.g. alcohol policy) related to the same incident in question;
  2. Provide input on whether or not to move forward with Student Code of Conduct charges and/or participate in a hearing;
  3. Have every effort made to respect a student’s privacy;
  4. Contact supportive agencies such as a rape crisis center;
  5. Be free from retaliation, intimidation or harassment by the alleged respondent or others;
  6. Request a change of living arrangements, transportation or work arrangements, academic schedules and/or other schedules and/or those of the respondent, if reasonably available;
  7. Have a “no contact” and /or “stay away” directive issued to one or both parties of a complaint by the Dean of Student & Residence Life, Title IX Coordinator, or Public Safety;
  8. Select an Advisor of Choice who may be a member of the University community or a private attorney to accompany him/her through all University student conduct processes;
  9. Protection against discussion of non-relevant, past sexual history during the hearing;
  10. Have the option to remain physically present during the entire student conduct hearing and participate fully in the hearing, including the opportunity to present evidence and witnesses;
  11. Have the option to provide testimony from a remote on-campus location;
  12. Be informed simultaneously, in writing, of the outcome of the hearing, the potential for appeal by either party, the final disposition of appeal, if applicable, and when the results become final;
  13. Have the case be decided by the preponderance of evidence (i.e. is it more likely than not the sexual offense occurred); and/or
  14. Make up any academic work missed while participating in student conduct or criminal proceedings related to the incident in question.


Any complaints of sexual misconduct against University employees should be addressed to the University’s Office of Human Resources or Public Safety for review and appropriate action.
Any complaints of sexual misconduct against visitors should be addressed to the LHU Public Safety Department for review and appropriate action.
E. Pursuing Criminal Charges
Every victim of sexual misconduct maintains the personal right to file criminal charges with the appropriate local law enforcement agency in addition to filing an incident report within the University. The University makes known these rights and will reasonably assist students in such filings when requested. For more information about pursuing a criminal charge, individuals may call the University Police 570-484-2278, the University Title IX Coordinator 570- 484-2014, or the University Student & Residence Life Office 570-484-2317, or contact the Clinton County Women’s Center at 570-748-9509 or the Clearfield Branch Office of Passages, Inc. at 1-800-793-3620. Ultimately, the decision to report the crime or make a complaint is up to the individual complainant. A victim who delays in filing a charge may jeopardize an investigation. Should a criminal complaint be filed, it will be helpful for the complainant to provide the police with all relevant details and available evidence. Forensic evidence that supports a legal case against an assailant should be collected as soon as possible, preferably within a few hours (see Section F, “Health Care After Sexual Violence,” below). Victims are advised not to bathe, douche, shower or change clothes prior to the examination, in order to preserve evidence.
F. Health Care After Sexual Violence
Victims of sexual violence are encouraged to seek health care services such as those offered by the University Health Services during hours of operation and, at night and on weekends, at the Lock Haven Hospital Emergency Room or the Clearfield Hospital Emergency Room. Victims may have the assistance of advocates provided by the Clinton County Women’s Center or the Clearfield Office of Passages, Inc. who will come to the University Health Services or the Emergency Room at the hospital. As appropriate, medical services include being examined for physical injury and/or disease, being made aware of the risk of pregnancy and, if considering criminal action, collecting physical evidence that supports a legal case against an assailant. Such evidence should be collected as soon as possible, preferably within a few hours (see Section E, “Pursuing Criminal Charges,” above).
G. Student Support Services
Emergency and follow-up services to student victims of sexual misconduct are available. These services include, but are not limited to, the following:
LHU Title IX Coordinator will provide information on all aspects of the University response and University procedures for coordinating a sexual misconduct investigation to the complainant as well as the respondent. The Title IX Coordinator can also provide for a change of living arrangements, transportation or work arrangements, academic schedules and/or other schedules and/or those of the respondent, if reasonably available. 570-484-2014.
LHU Health Services will provide emergency medical treatment as necessary; and medical follow-up as needed. 570- 484-2276.
LHU University Police* will provide investigation of reported cases of sexual misconduct by interviewing the victim and collecting on-site evidence; and follow-up investigation for possible prosecution. 570-484-2278.
*If an individual is a victim of sexual misconduct off-campus within the City of Lock Haven, the Lock Haven Police 570-893-5911 or the Pennsylvania State Police 570-726-6000 will provide these services.
LHU Counseling Center will provide face-to-face counseling and follow-up support for the victim.
LHU Student & Residence Life will provide administrative disciplinary review of the sexual misconduct, and when judged appropriate, issue a temporary sanction to endeavor assurance of a victim’s safety. 570-484-2317.
Clinton County Women’s Center (an affiliated off-campus agency) provides 24-hour access to Counselor/Advocates for crisis intervention; in-person and/or telephone counseling and follow-up support for victims and secondary victims; support during medical examination, police investigation and legal proceedings; and referral services. 570-748-9509.
The LHU HOPE Center provides educational programs to promote awareness of sexual violence. The office is located in the lower level of Ulmer Hall, call 570-484-2111.
The Clearfield Campus (an affiliated off-campus agency) has access to Passages, Inc., located on 90 Beaver Drive in Dubois, PA. A hotline for services can be reached at 800-793-3620 or at the Clearfield satellite office at 814- 371-9677. Students requiring assistance need to contact the Director of the Clearfield Campus and or the Clearfield Hospital Emergency Room, located at 809 Turnpike Avenue in Clearfield, or call 814-768-2499.
H. Educational Information and Programs
Information and programs concerning sexual misconduct, its nature and prevention, are coordinated by the Title IX Advocacy Group along with the Counseling Center for students, and by the Office of Human Resources for employees. Such interventions may include mandatory sexual violence prevention workshops for all incoming students, posters and flyers posted in living units and University buildings, advertisements in The Eagle Eye and presentations/workshops in classes, living units and other relevant settings.
With no intention to blame the complainant, and with recognition that only those who commit sexual violence are responsible for those actions, students are encouraged to take a proactive approach for their own safety by following these common sense measures:
  • Be mindful of alcohol consumption as it affects your behavior and the behavior of others.
  • If you have limits, make them known as early as possible.
  • Avoid walking in poorly lighted areas whether on campus or in the community, including parking lots.
  • When walking to your car, have the car keys ready.
  • Tell a sexual aggressor “NO” clearly and firmly.
  • Listen to your gut instinct and if you feel uncomfortable or threatened in any way, leave immediately, and seek safety with friends.
  • Take care of your friends and ask that they take care of you.
  • Utilize yellow emergency phones located in each parking lot, near the entrance to all campus residence halls and on each residence hall floor to contact Public Safety at 570-484-2278 or call the campus emergency line at 711 or 911 in Clearfield.
I. Protocols for Confidentiality and University Reporting
LHU understands the amount of strength and courage that is required to come forward and disclose sexual misconduct. The University takes your right to privacy seriously. Because the safety of our students, faculty, and staff is of our utmost concern, we are not always able to grant compete confidentiality in sexual misconduct cases, however, we will, to the extent possible, do our best to protect your privacy while meeting the University’s legal obligation.
J. Summary
In summary, the University makes a reinforced good faith effort through security measures, education, and policy to reduce the prevalence of sexual misconduct. University practices and intentions notwithstanding, the potential arises in any environment for problems such as sexual misconduct to occur. It is the University’s intention in these instances to treat all involved parties respectfully and within the bounds of law.
This Statement may be amended by the University as necessary to conform to future changes in state and federal law.

SEXUAL HARASSMENT POLICY AND COMPLAINT PROCEDURES

I. Sexual Harassment Policy Statement
It is the policy of Lock Haven University to prohibit sexual harassment. Lock Haven University is committed to providing a learning and working environment that enhances the dignity and worth of every member of our community. To this end, the community must be free of sexual harassment.
All employees, students, contractors and vendors are to comply with federal laws, state laws, regulations, and policies that relate to sexual harassment. The coverage of this policy extends to visitors on Lock Haven University campuses.
It must be understood that the University will take action to prevent sexual harassment. Any employee of the University found to be in violation of this policy will be subject to appropriate disciplinary action up to and including discharge. Students will be referred to the Office of Student and Residence Life for appropriate disposition up to and including dismissal from the University. Contracts of vendors are subject to all remedies.
II. Legal Authority
Harassment on the basis of sex is a violation of Title VII of the U.S. Civil Rights Act of 1964, 42 U.S.C §2000e et seq., Title IX of the Educational Amendments of 1972, 20 U.S.C. 1681 et seq., the Pennsylvania Human Relations Act, 43 P.S. §951 et seq., and the Pennsylvania Fair Educational Opportunities Act, 24 P.S. §5001et seq.
III. DefinitionsComplainant: The person who is alleging the occurrence of sexual harassment.
Dating violence: Violence by a person who is or has been in a romantic or intimate relationship with the complainant. Whether such a relationship exists will be gauged by the length, type, and frequency of interaction between the complainant and respondent.
Domestic violence: Misdemeanor and felony crimes of violence committed by:

  1. The complainant’s current or former spouse; or
  2. The complainant’s current or former cohabitant who has been regarded as a spouse; or
  3. A person similarly situated under domestic or family violence laws; or
  4. A person with whom the victim shares a child in common; or
  5. Anyone else against an individual protected under domestic or family violence laws.
Respondent: The person whose actions are alleged to have violated the sexual harassment policy.
Sexual harassment: Unwelcome sexual advances, requests for sexual favors, and other verbal, non-verbal, or physical conduct of a sexual nature and acts of sexual violence. Sexual harassment occurs when:
  1. Submission to such conduct is made either explicitly or implicitly a term or condition of an individual’s employment, or a student’s academic status or treatment; or
  2. Submission to or rejection of such conduct by an individual is used as the basis for academic or employment decisions affecting such individual; or
  3.  Such conduct has the effect of unreasonably interfering with: 1) an individual’s work performance or creating an intimidating, hostile, or offensive work environment; or 2) an individual’s academic performance, participation in extracurricular activities, or creating an intimidating, hostile, or offensive educational environment.
Sexual harassment of students: This includes any form of sexual harassment, including acts of sexual violence, which include but are not limited to, rape, sexual assault, sexual battery, and sexual coercion. This is a form of sex discrimination prohibited by Title IX and includes physical social acts:
  1. Against a person’s will; or
  2. Where a person is incapable of giving consent as a result of his/her use of drugs or alcohol; or
  3. Where an individual is unable to give consent due to an intellectual or other disability.
Stalking: A course of conduct directed at a specific person that would cause a reasonable person to fear for her, his, or others’ safety, or to suffer substantial emotional distress.
IV. Reporting Sexual Violence, Domestic Violence, and Stalking
This section of the policy applies only if the complainant is a student or minor and if the alleged respondent is a student, employee, contractor, or vendor.
The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act), and the Violence Against Women Act prohibits sexual harassment, including sexual violence, domestic violence, dating violence and stalking and requires a prompt and equitable resolution of complaints. Acts of sexual violence, domestic violence, dating violence and stalking should be referred to the Lock Haven University Department of Public Safety and the Title IX Coordinator. Complainants are encouraged, but not required to file a report with the Department of Public Safety and/or any other law enforcement agency. Lock Haven University Department of Public Safety employees should notify complainants of their right to file an administrative Title IX sex discrimination complaint with the University in addition to, and independent of, the criminal complaint. The University’s Title IX investigation is separate from any law enforcement investigation, and a law enforcement investigation does not relieve the University of its independent Title IX obligation to investigate a complaint. Complainants should take every precaution to preserve evidence as proof of sexual violence, domestic violence, dating violence, and stalking offenses.
Note: If the complainant is a student making allegations against another student, the matter will be referred to the Dean of Student and Residence Life or his/her designee.
Contacts for reporting at LHU Main Campus, Clearfield Campus, Coudersport Hospital and on-line students:
Title IX Coordinator, Ms. Deana Hill
Associate Vice President of Human Resources
East Campus, Room J204
Ph: 570-484-2014
Email: dhilll@lockhaven.edu
Deputy Title IX Coordinator, Ms. Sherry Moore
Assistant Director of Human Resources for Compliance
East Campus, Room J100
Ph: 570-484-2153 Email: snm152@lockhaven.edu
Lock Haven University Department of Public Safety
Director, Mr. Paul Altieri
32 Glenn Road
Ph: 570-484-2278 Email: paltieri@lockhaven.edu
Dean of Student and Residence Life, Dr. Dwayne Allison
219 Ulmer Hall
Ph: 570-484-2317 Email: DAllison@lockhaven.edu
All contacts for external law enforcement agencies can be found in Appendix A.
V. Related Unprofessional Conduct and Consensual Relationships
This section of the policy applies only to a relationship between an employee and another employee or an employee and a student.
The University’s mission is predicated on professionalism in interpersonal relationships. Since professional relationships are paramount to the mission and goals of the University, it is essential to establish a standard of expected conduct in these relationships. Personal relationships should not conflict with an individual’s work or educational experience. A University employee with professional responsibility or supervision of another who has real or potential power and authority over that individual in a variety of roles including, but not limited to, supervisor, mentor/advisor, professor, coach, etc., shall not abuse that power.
Amorous and sexual relationships between a student and an individual with any professional responsibility for that student are presumed to be exploitive and may constitute unprofessional conduct. The consensual nature of such a relationship does not necessarily constitute a defense to a charge of sexual harassment or related unprofessional conduct. Amorous or sexual relations between a faculty member or coach and a currently enrolled student of that faculty member or coach are presumed to be exploitive and constitute unprofessional conduct. This also applies to amorous or sexual relations between a graduate student/assistant and an undergraduate student when the graduate student/assistant has a supervisory academic responsibility for the undergraduate.
This policy also covers employee/employee consensual relationships. Due to the inherently unequal nature of a relationship in which one party supervises, advises or evaluates the other, the apparent consensual status of an amorous relationship between such parties is suspect even when both parties have given voluntary consent. In such a situation, it is the ethical and professional responsibility of the person in the position of power to relinquish decisions regarding the subordinate and to remove him/herself from the supervisory role.
Therefore, any employee, faculty member, or coach in a supervisory role who enters into an amorous or sexual relationship with another employee or student enters into that relationship with risk. These persons will be subject to scrutiny if a complaint of sexual harassment is leveled against the “supervisory person” by the “subordinate person” or if a third party brings a complaint.
VI. Duty to Report Alleged Violations
All members of the University community must report any violations that may be subject to this policy. Any employee who is aware of any violation of this policy must report the alleged violation to the Associate Vice President of Human Resources/Title IX Coordinator or the Associate Director of Human Resources and Social Equity/Deputy Title IX Coordinator. Failure to report allegations of sexual harassment or sexual violence may result in disciplinary action, up to and including termination. It is the obligation of each student, faculty, and staff member to adhere to this policy as well as visitors, contractors or vendors who come to campus.
VII. Confidentiality
In the interest of maintaining confidentiality, only parties (i.e. complainant, respondent, witnesses, etc.) will be included in the investigation. Details of the complaint, as well as the names of the individuals associated with the investigation, will be disclosed only when it is necessary in order to maintain and protect the rights of any party involved or as otherwise required by law or a collective bargaining agreement. The University will take reasonable measures to protect the confidentiality of any evidence obtained during investigations pursuant to this policy. However, the University cannot and does not guarantee that confidentiality will be maintained.
VIII. Non Retaliation
The complainant and any other individual who participated in an investigation shall not be subjected to any form of retaliation from the Respondent or any other individual as a result of filing a complaint, providing witness testimony, reporting an occurrence of sexual harassment to which he/she was a witness, or protesting an act forbidden by this policy.
A separate investigation will be conducted concerning the retaliation. Any individual who has been found to have retaliated against any individual involved in the investigation will be subject to discipline up to and including discharge from University employment or dismissal from the University if a student.
IX. Procedure – Complaints against an Employee, Student, Contractor, or Vendor Employee Complaint Procedure: This section provides the procedure for an employee to file a complaint against an employee, student, contractor, or vendor.
All complaints (with the exception of a complaint against the President, the Associate Vice President for Human Resources, or the Assistant Director of Human Resources for Compliance) shall be filed with the Assistant Director of Human Resources for Compliance.
All complaints against the President, the Associate Vice President of Human Resources, and/or the Assistant Director of Human Resources for Compliance shall be filed with the Pennsylvania State System of Higher Education, Office of the Chancellor, Dixon University Center, 2986 N. 2nd Street, Harrisburg, PA 17110, 717-720-4000.
The complainant may be accompanied by a support person when coming to meet with the Assistant Director of Human Resources for Compliance to file a complaint. The complainant will meet with the Assistant Director of Human Resources for Compliance for the purpose of providing details concerning the alleged violations of this policy. The Assistant Director of Human Resources for Compliance will secure details concerning the allegations from the complainant, either verbally or in writing.
The Assistant Director of Human Resources for Compliance will provide information to the complainant for possible informal resolution of the complaint after securing details of the allegations from the complainant. This will occur only if it is determined that exploring informal resolution is appropriate after evaluating the complaint. An informal resolution may include the possibility of a meeting between the complainant and respondent to discuss an informal resolution of the matter. Importantly, if the matter is resolved informally, an investigation will not be conducted. Note: Allegations of sexual assault cannot be handled through any informal resolution process.
Any complaint that cannot or should not be resolved informally will be forwarded to the President and/or his/her designee to determine if an investigation should be conducted. If an investigation is conducted, it shall be done within a reasonable period of time. If the complainant is a student, then the investigation and disposition shall generally be completed within sixty (60) calendar days unless circumstances prevent the completion of an investigation or disposition. The investigation may include, but is not limited to, the interviewing of the respondent and witnesses and reviewing relevant information and documents. At the conclusion of the investigation, a report will be forwarded to the President or his/her designee to determine what, if any action, will take place. The President has final authority over the matter. An investigation will be conducted in accordance with the terms of any applicable collective bargaining agreement.
If the complainant is a student, both the complainant and the respondent will be provided simultaneous written notice of the outcome of the complaint and informed about any remedial action(s) taken by the university. If any disposition is subsequently altered, both parties will be provided simultaneous written notice of the alteration.
This section provides the procedure for a student to file a complaint against an employee, student, contractor, or vendor. A complaint of a student making allegations against another student will be immediately referred to the Dean of Student and Residence Life. All other student complaints should be filed with the Title IX Coordinator and/or the Deputy Title IX Coordinator (see page 3 for contact information).
The complainant may be accompanied by an advisor when coming to meet with the Title IX Coordinator and/or the Deputy Title IX Coordinator to file a complaint. The complainant will meet with the Title IX Coordinator and/or Deputy Title IX Coordinator for the purpose of providing details concerning the alleged violations of this policy, either verbally or in writing. The complainant will be asked to identify any relevant witnesses and/or information pertinent to the complaint. The complainant will be informed of the right to file a criminal complaint, independent of the administrative complaint process, with the LHU Department of Public Safety or any other police agency. The complainant is informed that privacy shall be maintained but total confidentiality cannot be maintained as the University has an obligation to act upon the complaint. The complainant is provided a list of resources for counselling services.
After receipt of the complaint, the University will take immediate and appropriate action within a reasonable period of time to process and impartially investigate or determine what occurred. Investigation of complaints under this section shall generally be completed within sixty (60) calendar days unless circumstances prevent the completion of an investigation or disposition. The respondent shall be provided an opportunity to respond to the complaint. The complainant is not required to meet face to face with the respondent as part of the investigatory process.
At the conclusion of the investigation or determination of what occurred, the complainant and the respondent are provided simultaneous written notice of the outcome of the complaint and informed about any remedial action(s) taken by the University. If an appeal results in an alteration of the remedial action, the complainant and the respondent are provided simultaneous written notice of the alteration.
X. Standard of Proof
Any complaint under this policy must be proven by a preponderance of the evidence. The preponderance of the evidence standard means that the complainant must prove facts necessary to support the complaint and the evidence presented convinces the fact-finder that a fact(s) sought to be proved is/are more likely true than not.
XI. False Charges/Complaints
Should it be determined that any person knowingly filed a false complaint or made false charges he/she may be subject to disciplinary action, up to and including discharge of employment. If the individual is a student, he/she shall be referred to the Dean of Student & Residence Life for appropriate action up to and including dismissal from the University.
XII. Dissemination of Policy
This policy is displayed on the University’s website by clicking on the Social Equity tab at the bottom of the home page. A hardcopy of this policy is available at the following locations: the Office of the Associate Vice President of Human Resources, the Office of the Assistant Director of Human Resources for Compliance, the Office of the Dean of Student and Residence Life, the Department of Public Safety, the LHU Health Center, the LHU Counseling Department, the Office of the Director of the Clearfield Branch Campus, the Office of the LHU Physician Assistant Program at the Dixon University Center, and the Office of the LHU Physician Assistant Program at Charles Cole Memorial Hospital in Coudersport. This policy is published in the LHU student handbook and the LHU employee handbook.
XIII. Training
New employees will be required to participate in a sexual harassment training program within sixty (60) calendars days of appointment. Employees will be required to participate in a sexual harassment training program on a yearly basis. New students will receive sexual harassment training as part of the student orientation program.
XIV. External Complaint Options Pennsylvania Human Relations CommissionPittsburgh Regional Office
301 Fifth Avenue
Suite 309, Piatt Place
Pittsburgh, PA 15222
412-565-5395 - 412-565-5711 TTY Users
Pittsburgh District Office
William S. Moorhead Federal Building
1000 Liberty Avenue, Suite 1112
Pittsburgh, PA 15222
1-800-669-4000 - 1-412-395-5904 TTY Users
Harrisburg Regional Office
333 Market Street, 8th Floor
Harrisburg, PA 17126-0333
717-787-9780 - 717-787-7279 TTY Users
Philadelphia District Office
801 Market Street, Suite 1300
Philadelphia, PA 19107-3127
1-800-669-4000 1-800-669-6820 TTY Users
U.S. Department of Education 73
Appendix A: ResourcesLock Haven University Title IX Coordinator/Associate Vice President of Human Resources
Ms. Deana Hill
570-484-2014
Email: dhill@lockhaven.edu
Room J-204, East Campus at Lock Haven University
Lock Haven University Dean of Student and Residence Life
Dr. Dwayne Allison 570-484-2317
Email: dallison@lockhaven.edu
219 Ulmer Hall at Lock Haven University
Lock Haven University Title IX Deputy Coordinator/Assistant Director Human Resources
Ms. Sherry Moore
570-484-2153
Email: snm152@lockhaven.edu
Room J-100, East Campus at Lock Haven University
Lock Haven University Counseling Services
570-484-2479
124 Ulmer Hall at Lock Haven University
H.O.P.E. Center - Students at LHU Main Campus
570-484-2111
Suite 100, Ulmer Hall at Lock Haven University
Clinton County Women’s Center - Students at LHU Main Campus
570-748-9509
34 W. Main Street, Lock Haven, PA
PASSAGES, Inc. - Students at Clearfield Campus
814-371-9677
90 Beaver Drive, 212d, DuBois, PA
A Way Out - Students at Cole Memorial Hospital
877-334-3136
P.O. Box 447, Coudersport, PA
Lock Haven University Public Safety Department, Paul Altieri, Director
570-484-2278
32 Glenn Road, Lock Haven, PA
YWCA Greater Harrisburg - Students at Dixon University Center
800-654-1211
1101 Market Street, Harrisburg, PA
City of Lock Haven Police Department
570-893-5900
20 E. Church Street, Lock Haven, PA
Lawrence Township Police Department – Clearfield Campus
814-765-1648
1215 Hall Street, Hyde, PA
Harrisburg City Police Department - Dixon University Center
717-255-3131
123 Walnut Street, Harrisburg, PA
Coudersport Police Department
814-274-8970
201 S. West Street, Coudersport, PA
Pennsylvania State Police – Clinton County
570-726-6000
113 Boyd Lane, Mill Hall, PA
Pennsylvania State Police – Clearfield County
814-857-3800
147 Doe Hill Road, Woodland, PA
Pennsylvania State Police – Dauphin County
717-671-7500
8000 Bretz Drive, Harrisburg, PA
Pennsylvania State Police – Potter County
814-274-8690
3140 East Second Street, Coudersport, PA

Investigating and Resolving Complaints of Sexual and Gender-Based Harassment and Other Forms of Interpersonal Violence Committed by Students Against Students Under the Sexual Harassment and Complaint Procedures Policy I. INTRODUCTION
Lock Haven University (University) is committed to providing a safe and nondiscriminatory environment for all members of the University community. The University prohibits sexual assault, sexual exploitation, domestic violence, dating violence, stalking, sexual harassment, and gender based harassment (together, “Sexual Misconduct”). These forms of Sexual Misconduct are defined in the University’s Sexual Harassment and Complaint Procedures (Policy) and the statement on Sexual Misconduct.
These PROCEDURES FOR COMPLAINTS AGAINST STUDENTS (Procedures) explain the process the University will follow when it receives a report alleging sexual misconduct by a student. The University will use these Procedures to investigate and adjudicate any such allegations and to impose disciplinary sanctions against students found responsible for violating the Policy.
II. REPORTING
Faculty, staff, and student employees who become aware of an incident of sexual misconduct involving a student must immediately report the incident to the University. The University encourages anyone who experiences or becomes aware of an incident to report it to the University through the following reporting options:
A Complainant may choose to make a report to the University to pursue resolution under these Procedures and may also choose to make a report to law enforcement. A Complainant may pursue either or both of these options at the same time. As set forth in the Policy, a Complainant who wishes to pursue criminal action in addition to, or instead of, making a report under these Procedures should contact law enforcement directly:

  • 911 (for emergencies)
  • Lock Haven University Public Safety (570) 484-2278
  • Lock Haven City Police (570) 748-2936


The University also offers access to confidential resources for individuals who are unsure about whether to report sexual misconduct or are seeking counseling or other emotional support in addition to (or without) making a report to the University.
Complainants are entitled to receive information, assistance, and a broad range of support and interim measures regardless of whether they choose to pursue criminal and/or University disciplinary resolution of sexual misconduct. The LHU Student Handbook outlines these resources and interim measures and describes how to request them.
III. EXPECTATIONS OF COMPLAINANTS AND RESPONDENTS
Complainants and Respondents can expect:
A. Prompt and equitable resolution of allegations of sexual misconduct;
B. Confidentiality in accordance with the Policy and any legal requirements;
C. Reasonably available interim measures, as described in these Procedures and in the Student Handbook;
D. Protection from retaliation for making a good faith report of sexual misconduct or participating in any proceeding under the Policy or these Procedures;
E. The responsibility to refrain from retaliation directed against any person for making a good faith report of Sexual Misconduct or participating in any proceeding under the Policy or these Procedures;
F. The responsibility to provide truthful information in connection with any report, investigation, or resolution of Sexual Misconduct under the Policy or these Procedures;
G. The opportunity to articulate concerns or issues about proceedings under the Policy and these Procedures;
H. Timely notice of any meeting or proceeding at which the party’s presence is requested by these Procedures;
I. The opportunity to choose an advisor, including the right to have that advisor attend any meeting or proceeding at which the party’s presence is requested by these Procedures;
J. Written notice of an investigation, including notice of potential Policy violations and the nature of the alleged sexual misconduct;
K. The opportunity to challenge upon notice the Investigator or any member of the Title IX Judicial Board for bias and/or conflict of interest;
L. The opportunity to offer information, present evidence, and identify witnesses during an investigation;
M. The opportunity to be heard, orally and/or in writing, during the course of participating in any proceeding under the Policy or these Procedures;
N. Timely and equal access to any information that will be used during informal or formal resolution proceedings and related meetings;
O. Reasonable time to prepare any response contemplated by the Procedures;
P. Written notice of any extension of timeframes for cause; and
Q. Written notice of the outcome of any formal resolution proceedings, including the determination of a Policy violation, imposition of any sanction(s), and the findings of fact for each.
IV. INITIAL ASSESSMENT
Upon receipt of a report of sexual misconduct committed by a student, the Title IX Coordinator will conduct an initial assessment of the reported information and respond to any immediate health or safety concerns raised by the report. In this initial assessment, the Title IX Coordinator, or designee, will:
A. Assess the Complainant’s safety and well-being and offer the University’s immediate support and assistance;
B. Inform the Complainant of the right to seek medical treatment, and explain the importance of obtaining and preserving forensic and other evidence;
C. Inform the Complainant of the right to contact law enforcement, decline to contact law enforcement, and/or seek a protective order;
D. Inform the Complainant about University and community resources, the right to seek appropriate and available interim measures, and how to request those resources and measures;
E. Inform the Complainant of the right to seek informal resolution (where available) or formal resolution under these Procedures; ascertain the Complainant’s expressed preference (if the Complainant has, at the time of the initial assessment, expressed a preference) for pursuing informal resolution, formal resolution, or neither; and discuss with the Complainant any concerns or barriers to participating in any University investigation and resolution under these Procedures. Allegations of sexual violence cannot be handled through any informal resolution process;
F. Explain the University’s prohibition against retaliation and that the University will take prompt action in response to any act of retaliation;
G. Assess the nature and circumstances of the report, including whether it provides the names and/or any other information that personally identifies the Complainant, the Respondent, any witness, and/or any other third party with knowledge of the reported incident; 76
H. Ascertain the ages of the Complainant and the Respondent, if known, and, if either of the parties is a minor (under 18), contact the appropriate child protective service agency; and
I. Communicate with appropriate University officials to determine whether the report triggers any Clery Act obligations, including entry of the report in the daily crime log and/or issuance of a timely warning, and take steps to meet those obligations.
The Title IX Coordinator or designee will ensure that the Complainant receives a written explanation of all available resources and options and is offered the opportunity to meet to discuss those resources and options. When a decision is reached to initiate an investigation or to take any other action under these Procedures that impacts a Respondent (including the imposition of interim measures), the Title IX Coordinator will ensure that the Respondent is notified, receives a written explanation of all available resources and options, and is offered the opportunity to meet to discuss those resources and options.
V. ACTIONS AND NOTICES FOLLOWING INITIAL ASSESSMENT
A. UNIVERSITY ACTIONS FOLLOWING INITIAL ASSESMENT BY THE TITLE IX COORDINATOR
If the Complainant requests to be anonymous, with no personally identifying information to be shared with the Respondent, chooses not to pursue an investigation, and/or requests no further action be taken, the University will seek to honor the preferences of the Complainant wherever possible and in consideration of the University’s responsibility to maintain a safe and non-discriminatory environment. In all cases, the initial report will be documented and retained by the University in accordance with applicable law.
  1. Where the Complainant wishes to pursue formal resolution. In every case in which the Complainant reports sexual misconduct and requests an investigation and to pursue the student judicial process, the Title IX Coordinator will promptly initiate a formal resolution under these Procedures.
  2. Where the Complainant requests anonymity, that an investigation not be pursued, and/or that no disciplinary action is taken. A Complainant may request that personally-identifying information not be shared with the Respondent, that no investigation be pursued, and/or that no disciplinary action be taken.


The Title IX Coordinator will consider whether factors exist that prohibit anonymity and compel the University to investigate the allegation. These factors include whether there is an increased risk of the alleged Respondent committing additional acts of sexual violence or other violence (e.g., whether there have been other sexual violence complaints about the same alleged Respondent; whether the alleged Respondent has a history of arrests or records from a prior school indicating a history of violence; whether the alleged Respondent threatened further sexual violence or other violence against the student or others; and whether the sexual violence was committed by multiple Respondents). These factors also include circumstances that suggest there is an increased risk of future acts of sexual violence under similar circumstances (e.g., whether the student’s report reveals a pattern of perpetration (e.g., via illicit use of drugs or alcohol) at a given location or by a particular group). Other factors that should be considered in assessing a student’s request for confidentiality include whether the sexual violence was perpetrated with a weapon; the age of the student subjected to the sexual violence; and whether the University possesses other means to obtain relevant evidence (e.g., security cameras or personnel, physical evidence).
The University will take requests for confidentiality seriously, while at the same time considering its responsibility to provide a safe and nondiscriminatory environment for all students, including the student who reported the sexual violence. For example, if the University has credible information that the alleged Respondent has committed one or more prior rapes, the balance of factors would compel the University to investigate the allegation of sexual violence, and if appropriate, pursue disciplinary action in a manner that may require disclosure of the student’s identity to the alleged Respondent. If the University determines that it must disclose a student’s identity to an alleged Respondent, the University will inform the student prior to making this disclosure. In these cases, it is also especially important for the University to take whatever interim measures are necessary to protect the student and ensure the safety of other students. In the event the student requests that the University inform the Respondent or that the student asked the University not to investigate or seek discipline, the school should honor this request and inform the alleged Respondent that the University made the decision to go forward.
On the other hand, if, for example, the University has no credible information about prior sexual violence committed by the alleged Respondent and the alleged sexual violence was not perpetrated with a weapon or accompanied by threats to repeat the sexual violence against the Complainant or others or part of a larger pattern at a given location or by a particular group, the balance of factors would likely compel the University to respect the student’s request for confidentiality. In this case, the University will still take all reasonable steps to respond to the complaint consistent with the student’s confidentiality request and determine whether interim measures are appropriate or necessary.
a. Determination that a Complainant’s request(s) can be honored. Where the Title IX Coordinator determines that a Complainant’s request(s) (that personally- identifying information not be shared with the Respondent, that no investigation be pursued, and/or that no disciplinary action be taken) can be honored, the University may nevertheless take other appropriate steps designed to eliminate the reported conduct, prevent its recurrence, and remedy its effects on the Complainant and the University community. Those steps may include offering appropriate interim measures to the Complainant, providing targeted training or prevention programs, and/or providing or imposing other remedies tailored to the circumstances as a form of informal resolution.
At any time, the Complainant may choose to pursue informal resolution (if available) or formal resolution under these procedures, except allegations of sexual violence cannot be handled through any informal resolution process. The Title IX Coordinator also may request that a report be re-opened and pursued under these procedures if any new or additional information becomes available.
b. Determination that a Complainant’s request(s) cannot be honored. Where the Title IX Coordinator has determined that a Complainant’s request(s) (that personally-identifying information not be shared with the Respondent, that no investigation be pursued, and/or that no disciplinary action be taken) cannot be honored (i.e., because honoring the Complainant’s request(s) would impede the University’s ability to ensure the health and safety of the Complainant and other members of the University community), the Title IX Coordinator will take any appropriate University actions, which may include, without limitation, (i) causing the Dean of Student and Residence Life to impose a no-contact directive or an interim disciplinary suspension on the Respondent; (ii) initiating an investigation and formal resolution under these procedures; and/or (iii) arranging, imposing, or extending any other appropriate remedial and/or protective measures.
Where the Title IX Coordinator has determined that the University must proceed with an investigation despite a Complainant’s request to the contrary, the Title IX Coordinator will make reasonable efforts to protect the privacy of the Complainant. However, actions that may be required as part of the University’s investigation will involve speaking with the Respondent and others who may have relevant information, in which case the Complainant’s identity may have to be disclosed. In such cases, the Title IX Coordinator will notify the Complainant that the University intends to proceed with an investigation, but that the Complainant is not required to participate in the investigation or in any other actions undertaken by the University. Where a Complainant declines to participate in an investigation, the University’s ability to meaningfully investigate and respond to a report may be limited. In such cases, the Title IX Coordinator may pursue the report if it is possible to do so without the Complainant’s participation in the investigation or resolution (e.g., where there is other relevant evidence of the sexual misconduct, such as recordings from security cameras, corroborating reports from other witnesses, physical evidence, or any evidence showing that the Respondent made statements of admission or otherwise accepted responsibility for the Sexual Misconduct). In the absence of such other evidence, however, the University will only be able to respond to the report in limited and general ways (i.e., through the provision of interim measures, targeted training or prevention programs, or other remedies tailored to the circumstances).
B. NOTICE TO COMPLAINANT AND RESPONDENT OF UNIVERSITY ACTIONS
The Title IX Coordinator will promptly inform the Complainant of any action(s) undertaken by the University to respond to a health or safety threat to the Complainant or the University community, including the decision to proceed with an investigation. The Title IX Coordinator also will promptly inform the Respondent of any action(s) (including any interim measures) that will directly impact the Respondent, and provide an opportunity for the Respondent to respond to such action(s). The Title IX Coordinator retains the discretion to impose and/or modify any interim measures based on all available information. Interim measures will remain in effect until the resolution of the complaint. A Complainant or Respondent may challenge interim measures or other actions, or failure to impose interim measures or take other actions, by contacting the Title IX Coordinator to address any concerns.
C. NOTICE OF POTENTIAL UNIVERSITY ACTIONS AGAINST STUDENT GROUPS OR ORGANIZATIONS.
If, upon completion of the investigative report, the Title IX Coordinator determines that a report of sexual misconduct reveals involvement of, or a pattern of behavior by, a particular student group or organization (e.g., agency group, special status organization, fraternity, sorority, contracted independent organization, club sport, and/or athletic team), the Title IX Coordinator will impose any appropriate interim measures contemplated by these Procedures (e.g., training and/or prevention programs targeted to student members of the group or organization). The Title IX Coordinator will also consult with relevant University officials regarding any appropriate University action directed at the Student group or organization, including, but not limited to, modification, suspension or termination of the Student group’s or organization’s agreement or status with the University.
VI. UNIVERSITY RESOLUTION
These Procedures offer two forms of resolution of reports of Sexual Misconduct: (1) Formal Resolution, which involves an investigation, and review and sanction (if applicable) by a Title IX Judicial Board, and (2) Informal Resolution which includes a variety of informal options for resolving complaints. Informal Resolution is not available for complaints of sexual violence.
A. FORMAL RESOLUTION
Formal resolution is commenced when:
  •  A Complainant reports that a student has engaged in one or more instances of sexual misconduct;
  • Informal resolution does not resolve a reported incident of sexual misconduct, and at Title IX Coordinator’s discretion, an investigation of the report of sexual misconduct is required; or
  • The Title IX Coordinator has determined, based upon a review of the totality of the circumstances, that investigation of the reported conduct is necessary to ensure the health and safety of the Complainant and/or other members of the University community, notwithstanding the Complainant’s request that personally identifying information not be shared with the Respondent, that no investigation be pursued, and/or that no disciplinary action be taken.
  1. Investigation. Whenever formal resolution is commenced, the Title IX Coordinator will designate one or more investigators from the University and/or an experienced external investigator to conduct a prompt, thorough, fair, and impartial investigation. All investigators will receive annual training on issues related to sexual harassment, sexual assault, dating violence, domestic violence, stalking, trauma informed interviewing, and on how to conduct an investigation. The University’s resolution process shall be fair and impartial, provide parties with notice and a meaningful opportunity to be heard, and protect the safety of Complainants, Respondents, and the University community while promoting accountability.

    a) Notice of Investigation. The Complainant and the Respondent will be notified in writing of the commencement of an investigation. Such notice will (1) identify the Complainant and the Respondent; (2) specify the date, time (if known), location, and nature of the alleged Sexual Misconduct; (3) identify potential Policy violation(s); (4) identify the Investigator(s); (5) include information about the parties’ respective expectations under the Policy and 79 these Procedures; (6) explain the prohibition against retaliation; (7) instruct the parties to preserve any potentially relevant evidence in any format; and (8) provide a copy of the Policy and these Procedures.
    b) Other Forms of Discriminatory and/or Harassing Conduct. If a report of Sexual Misconduct also implicates other forms of discriminatory and/or harassing conduct prohibited by the University’s Nondiscrimination Policy and Complaint Procedure and any other violation(s) the alleged violations may be appropriately investigated together without unduly delaying the resolution of the report of Sexual Misconduct.
    c) Participation by the Parties. The investigation is a neutral fact-gathering process. Neither party is required to participate in the investigation nor any form of resolution under these Procedures. Absent participation by either party, a decision will be made based on the facts as they are presented.
    d) Overview of Investigation. During the investigation, the parties will have an equal opportunity to be heard, to submit information and corroborating evidence, and to identify witnesses who may have relevant information. The Investigator will notify and seek to meet separately with the Complainant, the Respondent, and relevant thirdparty witnesses, and will gather other relevant and available evidence and information including, without limitation, electronic or other records of communications between the parties or witnesses (via voice-mail, text message, email, and social media sites), photographs (including those stored on computers and smartphones), and medical records (subject to the consent of the applicable party).
    e) Advisor of Choice. Throughout the investigation and resolution process, each party has the right to choose and consult with an advisor. The Advisor of Choice may be any person, including an attorney, who is not otherwise a party or witness involved in the investigation. Each party may be accompanied by their respective advisor at any meeting or proceeding related to the investigation and resolution of a report under these Procedures. While each advisor may provide support and advice to the party at any meeting and/or proceeding, the advisor may not speak on behalf of the party or otherwise participate in, or in any manner disrupt, such meetings and/or proceedings.
    f) Prior or Subsequent Conduct. Prior or subsequent conduct of the Respondent may be considered in determining pattern, knowledge, intent, or motive. For example, evidence of a pattern of sexual misconduct by the Respondent, either before or after the incident in question, regardless of whether there has been a prior finding of a Policy violation, may be deemed relevant to the determination of responsibility for the sexual misconduct under investigation. The determination of relevance of pattern evidence will be based on an assessment of whether the previous or subsequent conduct was substantially similar to the conduct under investigation or indicates a pattern of similar Sexual Misconduct. Such prior or subsequent conduct may also constitute a violation of the Student Code of Conduct, in which case it may subject the Respondent to additional sanctions. The Investigator will determine the relevance of this information and both parties will be informed if evidence of prior or subsequent conduct is deemed relevant.
    g) Prior Sexual History. The sexual history of a Complainant or Respondent will never be used to prove character or reputation. Moreover, evidence related to the prior sexual history of either of the parties is generally not relevant to the determination of a Policy violation and will be considered only in limited circumstances. For example, if the existence of consent is at issue, the sexual history between the parties may be relevant to help understand the manner and nature of communications between the parties and the context of the relationship, which may have bearing on whether consent was sought and given during the incident in question. However, even in the context of a relationship, consent to one sexual act does not, by itself, constitute consent to another sexual act, and consent on one occasion does not, by itself, constitute consent on a subsequent occasion. In addition, prior sexual history may be relevant to explain the presence of a physical injury or to help resolve another question raised by the report. The 80 Investigator will determine the relevance of this information and both parties will be informed if evidence of prior sexual history is deemed relevant.
    h) Relevance. The Investigator has the discretion to determine the relevance of any proffered evidence and to include or exclude certain types of evidence. In general, the investigator will not consider statements of personal opinion, rather than direct observations or reasonable inferences from the facts, or statements as to any party’s general reputation for any character trait.
    i) Site Visit(s). The investigator may visit relevant sites or locations and record observations through written, photographic, or other means.
    j) Expert Consultation(s). The investigator may consult medical, forensic, technological or other experts when expertise on a topic is needed in order to achieve a fuller understanding of the issues under investigation.
    k) Coordination with Law Enforcement. The investigator will contact any law enforcement agency that is conducting its own investigation to inform that agency that a University investigation is also in progress; to ascertain the status of the criminal investigation; and to determine the extent to which any evidence collected by law enforcement may be available to the University in its investigation. At the request of law enforcement, the Investigator may delay the University investigation temporarily while an external law enforcement agency is gathering evidence. The investigator will promptly resume the University investigation when notified that law enforcement has completed the evidence-gathering stage of its criminal investigation.
    l) Investigative Report. The Investigator will prepare an Investigative Report. The Investigator will deliver the Investigative Report to the Title IX Coordinator. The Title IX Coordinator will notify both parties, simultaneously, that the Investigative Report is complete and available for review.
  2. Acceptance of Responsibility. The Respondent may, at any time, elect to resolve the Formal Resolution process by accepting responsibility for the Sexual Misconduct, in which case the Title IX Coordinator will refer the matter to the Title IX Judicial Board to determine the appropriate sanction(s).
  3. The Title IX Judicial Board. The Title IX Coordinator will appoint a standing pool of trained members of the University community and, at the discretion of the Title IX Coordinator, external professionals with experience adjudicating cases of Sexual Misconduct. The Title IX Coordinator will select (a) a minimum of three (3) members from this pool to serve on the Title IX Judicial Board, and (b) an additional non-voting Hearing Chair. The Title IX Judicial Board will review the investigative report and all supporting evidence. All persons serving on any Title IX Judicial Board (or as the Hearing Chair) must be impartial and free from actual bias or conflict of interest.
    a) Notice and Timing of Hearing. The Complainant and Respondent shall be provided written notification of the time, place, date of the hearing, and the names and titles of Judicial Board members who may serve at the hearing. Sufficient notice is defined as at least five (5) business days from the date of the Hearing Notification Letter, subject to extension for cause at the discretion of the Title IX Judicial Board Hearing Chair. An extension must be requested within two (2) business days of the receipt of the Hearing Notification Letter. Notice of any granted extension, including the reason for the extension, will be shared with the parties in writing.
    b) Postponement of Hearing. Permission to postpone a hearing may be granted provided that the request to do so is based on a compelling emergency and communicated to the Title IX Judicial Board Hearing Chair prior to the time of the hearing.
    c) Hearing Format: The hearing is an opportunity for the Complainant and Respondent to address the Title IX Judicial Board about issues relevant to the incident. Although the Title IX Judicial Board Hearing Chair 81 has the discretion to determine the specific hearing format, a typical hearing may follow these steps: presentation of charges, brief opening statements by the University investigator, Complainant, and Respondent, questioning of the University presenter/investigator, Complainant, Respondent, and witnesses, by the Title IX Judicial Board, University presenter/investigator, Complainant, and Respondent, and brief closing statements by the University presenter/investigator, Complainant, and Respondent. The Complainant and Respondent may not directly question each other, although they may submit, in writing, questions to the Title IX Judicial Board Hearing Chair, who then may choose to pose appropriate and relevant submitted questions to the Complainant or Respondent. Any information in the investigative report and supplemental statements submitted in response to the investigative report may be addressed during the hearing.
    d) Participation in Hearing.
    i. Parties. Both the Complainant and the Respondent have a right to be present at the hearing. Either party may request alternative methods for participating in the hearing that do not require physical proximity to the other party, including participating through electronic means. This request should be submitted to the Title IX Judicial Board Hearing Chair at least two (2) business days prior to the hearing. If, despite being notified of the date, time, and location of the hearing, either party is not in attendance, the hearing may proceed and applicable sanctions may be imposed. Neither party is required to participate in the hearing in order for the hearing to proceed.
    ii. Investigator or other witnesses. The Title IX Judicial Board may request the presence of any witness that it deems relevant. The parties may also request the presence of any witness relevant to the determination by the Title IX Judicial Board. The Title IX Judicial Board has absolute discretion to determine which witnesses are relevant to its determination and may decline to hear from witnesses where it concludes that the information is not necessary for its review.
    iii. Advisor of Choice. Both the Complainant and the Respondent have the right to be accompanied at the hearing by an advisor of their choosing. The advisor may be anyone, including an attorney, who is not otherwise a party or witness to the complaint. While the advisor may provide support and advice to a party at the hearing, the advisor may not speak on behalf of the party or otherwise participate in, or in any manner disrupt, the hearing. The University reserves the right to remove any individual whose actions are disruptive to the proceedings.
    e) Determination by the Title IX Judicial Board. The Title IX Judicial Board will make a determination within 10 business days following the conclusion of the hearing. If the Title IX Judicial Board finds that there is sufficient evidence to support a finding of responsibility by a Preponderance of the Evidence, it will then determine, by majority vote, the appropriate sanction(s) for the Sexual Misconduct. If the Title IX Judicial Board finds the Respondent not responsible as charged for the Sexual Misconduct, the complaint will be considered closed barring any appeal to the Title IX Coordinator. The Title IX Coordinator will review any interim accommodations to determine if the accommodations will remain in effect.
    f) Sanctions. The Policy prohibits a broad range of conduct, all of which is serious in nature. The propriety of any particular sanction is reviewed on an individual basis based on the unique facts and circumstances as 82 found by the Title IX Judicial Board. In keeping with the University’s commitment to foster an environment that is safe, inclusive, and free from discrimination and harassment, the Policy provides the Title IX Judicial Board with wide latitude in the imposition of sanctions tailored to the Complainant and University community, and accountability by the Respondent. The imposition of sanctions is designed to eliminate Sexual Misconduct, prevent its recurrence, and remedy its effects, while supporting the University’s educational mission and legal obligations. Sanctions may include educational, restorative, rehabilitative, and punitive components. Some conduct, however, is so egregious in nature, harmful to the individuals involved or so deleterious to the educational process that it requires severe sanctions, including suspension or dismissal from the University. Sanctions may include any of the sanctions that are available for violations of the Student Code of Conduct, including:
  • Disciplinary Warning: This written action is taken when the individual’s conduct or involvement merits an official admonition.
  • Disciplinary Probation: Exclusion from participation in privileged or extracurricular activities for a defined period of time.
  • Creative Discipline: The objective of this sanction is education and rehabilitation.
  • Suspension of Privilege: An individual or group will lose privileges that allow him/her/them to participate in specific activities, use specific facilities, or exercise specific privileges.
  • Residence Hall/Suites/Apartment Complex Reassignment or removal: This action is an involuntary reassignment to or removal from on-campus housing. Removal from the residence halls is for a designated period of time. Usually, student is given forty-eight hours to remove all belongings from an assigned space. This may include restricted visitation privileges.
  • Suspension of Group Recognition: This action consists of the withdrawal for stated periods of time all or part of the official recognition of a group found in violation of University regulations. Such action may include conditions for reinstatement of recognition. Total removal or recognition shall result in complete suspension of the activity of the group. The President shall be notified of this sanction.
  • Revocation of Group Recognition: This action is permanent cancellation of the official University recognition and privileges of a group found in violation of University regulation. This action shall result in complete suspension of the group. The President shall be notified of this sanction.
  • Restitution Fines: The student or organization may be required to make payment to the University or to another specified person(s) or group(s) for damages incurred as a result of a violation of any provision of the Student Code of conduct. Restitution Fines may include an administrative fee for processing.
  • Interim Suspension: The President or his/her designee may suspend a student for an interim period pending full disciplinary proceedings whenever there is evidence that the continued presence of the student on the University campus poses a substantial threat to the safety and/or well-being of any person or persons, University property, or the property of others. An interim suspension may become effective immediately without any prior notice.


During an interim suspension, the student will be barred from all or part of the University’s premises. Any student under interim suspension who returns to the portion of campus to which he/she was barred without permission from the President or his/her designee will be subject to dismissal and/or arrest for trespassing. The President shall be notified of this sanction.
At the time the student is notified of the interim suspension, it will be determined whether or not the student may attend classes.
  • Suspension: This action is one of involuntary separation of the student from the University for a designated period of time. After this period of time, the student is eligible to return. The Title IX Judicial Board may establish additional requirements which must be fulfilled to their satisfaction, prior to reinstatement. The student shall not participate in any University sponsored activity and may be barred from University premises during suspension. The President shall be notified of this sanction.
  • Dismissal: This action is one of the involuntary and permanent separation from the University. Recommendation to the President of termination of student status for an indefinite period. The student will also be barred from University activities and premises. The President shall be notified of this sanction.


Once the Title IX Judicial Board has determined that there is sufficient evidence, by a Preponderance of the Evidence, to support a finding of responsibility under the Policy, any one or more sanctions may be imposed. In determining the appropriate sanction(s), the Title IX Judicial Board will be guided by a number of considerations, including:
  • The severity, persistence or pervasiveness of the Sexual Misconduct;
  • The nature or violence (if applicable) of the Sexual Misconduct;
  • The impact of the Sexual Misconduct on the Complainant;
  • The impact or implications of the Sexual Misconduct within the University community;
  • Prior misconduct by the Respondent, including the Respondent’s relevant prior disciplinary history, at the University or elsewhere, and any criminal convictions;
  • Whether the Respondent has accepted responsibility for the Prohibited Conduct;
  • The maintenance of a safe, nondiscriminatory and respectful environment conducive to learning; and
  • Any other mitigating, aggravating, or compelling factors.


Sanctions are effective immediately unless otherwise specified by the Title IX Judicial Board.
g) Final Outcome Letter: The Title IX Judicial Board Chair will simultaneously issue a written decision (the “Title IX hearing outcome letter”) to both the Complainant and the Respondent, with a copy to the Title IX Coordinator, within ten (10) business days following the Title IX Judicial Board Hearing (this timeframe may be extended by the Chair for cause). The Title IX hearing outcome letter will set forth the violations of the Policy for which the hearing was held, the supporting findings of fact, the Title IX Judicial Board’s conclusion for each violation of the Policy for which the Respondent was found responsible or not responsible, and the sanction(s) (if applicable) imposed against the Respondent. The Title IX hearing outcome letter will also include information about the Appeal Process.
h) Timeframe. The period from commencement of an investigation through resolution (finding and sanction, if any) shall generally not exceed (60) calendar days unless circumstances prevent otherwise.
i) Release of Documents. Under federal privacy laws, the Investigative Report, statements of one party that are shared with the other party in the resolution process, and any documents prepared by the University, including documents by or for the Title IX Judicial Board in advance of the Hearing, constitute education records which may not be disclosed outside of the proceedings, except as may be required or authorized by law. The University does not, however, impose any restrictions on the parties regarding re-disclosure of the incident, their participation in proceedings under these Procedures, or the hearing outcome letter.
B. INFORMAL RESOLUTION
The Complainant may seek informal resolution in lieu of a formal resolution. However, informal resolution is not appropriate for cases involving sexual violence. The University, however, has the discretion to determine whether the nature of the reported conduct is appropriate for informal resolution, to determine the type of informal resolution that may be appropriate in a specific case, and to refer a complaint for formal resolution at any time.
Participation in the informal resolution process is voluntary by both parties. The University will not compel a Complainant or Respondent to engage in informal resolution, will not compel a Complainant to directly confront the Respondent, and will allow a Complainant or Respondent to withdraw from informal resolution at any time. The University may decline the request for informal resolution in any particular case and may terminate an ongoing informal resolution process at any time. Pursuing informal resolution does not preclude later use of formal resolution if the informal resolution fails to achieve a resolution acceptable to the parties and the University is not achieved. Where the Complainant or the Respondent withdraws from informal resolution or informal resolution is otherwise terminated for any reason, any statements or disclosures made by the parties during the course of the Informal Resolution may be considered in a subsequent investigation and Formal Resolution.
 With any form of informal resolution, each party has the right to choose and consult with an advisor. The advisor may be any person, including an attorney, who is not otherwise a party or witness to the reported incident(s). The parties may be accompanied by their respective advisor at any meeting or proceeding held as part of informal resolution. While the advisor may provide support and advice to the parties at any meeting and/or proceeding, the advisor may not speak on behalf of the parties or otherwise participate in, or in any manner disrupt, such meetings and/or proceedings.
Informal Resolution may include:
  • Resolution with the Assistance of a Third Party: A Complainant may seek assistance in informally resolving a report of Sexual Misconduct from the Title IX Coordinator, who can arrange to have a trained representative facilitate a meeting or meetings between the parties. The availability of this form of informal resolution, and any resolution reached through such form of informal resolution, is subject to the agreement of the Title IX Coordinator, the Complainant, and the Respondent. This form of informal resolution may not be used where the allegation involves sexual violence.
  • Interventions and Remedies: Informal resolution agreements may involve a host of interventions and remedies, such as actions designed to maximize the Complainant’s access to educational, extracurricular, and/or University employment activities; increased monitoring, supervision, and/or security at locations or activities where the Sexual Misconduct occurred or is likely to reoccur; targeted or broad-based educational programming or training for relevant individuals or groups; academic and/or University housing modifications for student Complainants; workplace modifications for employee Complainants; one or more of the restorative remedies or other sanctions described in these Procedures; and/or any other remedial or protective measures that can be tailored to the involved individuals to achieve the goals of the Policy.


Any form of informal resolution and any combination of interventions and remedies may be utilized. If an agreement acceptable to the University, the Complainant, and the Respondent is reached through Informal Resolution, the terms of the agreement are implemented and the matter is resolved and closed. If an agreement is not reached, and the Title IX Coordinator determines that further action is necessary, or if Complainant or Respondent fails to comply with the terms of the informal resolution, the matter may be referred for an investigation and formal resolution under these Procedures.
The Title IX Coordinator will maintain records of all reports and conduct referred for informal resolution and shall generally be completed within sixty (60) calendar days.
C. APPEALS PROCESS
A formal appeal of a decision by the Title IX Judicial Board must be submitted in writing to the Title IX Judicial Board Chair within five (5) business days of the receipt of the outcome of the hearing. Upon receipt of any appeal, the Title IX Judicial Board Chair will immediately forward all information to the Provost who shall serve as the Appellate Administrator. An appeal can be made by either the Respondent or the Complainant. Failure to submit the appeal in writing within the allotted time will render the original decision final.
An appeal must be based upon one or more of the following conditions:
  1. Procedural error(s) in interpretation of University regulations were so substantial as to effectively deny the student a fair hearing;
  2. New and significant evidence, which could not have been discovered by diligent preparation for presentation at the initial hearing, is now available; or
  3. Lack of evidence (based on the Preponderance of Evidence Standard) in the record to support the outcome. 


The Provost or designee will limit their review to the record of fact at the time of the written appeal. The Provost shall have the authority to:
  1. Uphold the decision of the Title IX Judicial Board;
  2. Amend the decision of the Title IX Judicial Board without a hearing; or
  3. Grant a new hearing with the Title IX Judicial Board.


The Provost or designee shall respond to the initial request for an appeal within twenty (20) business days. If a new hearing is granted, the Title IX Judicial Board will schedule the hearing within fifteen (15) business days of the Provost’s decision, and the appealing student(s) or organization will receive notification of the time, place and date. The new hearing shall be limited to the condition upon which the hearing was granted. An official record of the appeal hearing will be maintained. The Title IX Judicial Board shall respond in writing within twenty (20) business days.
D. RECORDS RETENTION
The University shall retain all records relating to a report of Sexual Misconduct for a period of twelve years after the date the report was received, or if the complainant was a minor at the time of the complaint for a period of twelve (12) years after the minor turns 18 years of age.
E. DEFINITIONS
Complainant: The person who is alleging the occurrence of a Title IX violation
Respondent: The person whose actions are alleged to have violated Title IX.
Title IX Judicial Board: A judicial organization of at least three (3) members with authorization to hear incidents that involve Title IX violations that may result in discipline up to and including dismissal from the University.
Title IX Judicial Board Hearing Officer: A Residence Hall Director, a Dean or designee.
Title IX Judicial Hearing Board Chair: A trained University faculty/staff member who is responsible for the overall implementation of procedures and insures that participants receive the fairness and due process rights granted them.
Preponderance of the Evidence: The preponderance of the evidence standard means that the complainant must prove facts necessary to support the complaint and the evidence presented convinces the fact-finder that a fact(s) sought to be proved is/are more likely true than not.
These Procedures are based, in part, on the University of Virginia’s Procedures for Reports Against Students, which were issued by the University of Virginia in July 2015 as part of a Resolution Agreement between the University of Virginia and the United States Department of Education, Office for Civil Rights (OCR), OCR Docket No. 11-11-6001. The OCR reviewed these Procedures for Reports Against Students and specifically found these Procedures compliant with Title IX requirements and part of an “easily accessible and user-friendly system for the prompt and equitable resolution of reports alleging sexual harassment and sexual violence . . . .” University of Virginia Resolution Agreement, OCR Docket No. 11-11-6001, Section II, B.